Job Overview:

We are seeking a highly organized, proactive, and fast-paced Bilingual Administrative Assistant fluent in Spanish and English to support our daily operations. The ideal candidate will serve as a key point of contact for clients, managing real-time communications, client scheduling, data management, and core administrative tasks.

Schedule: Monday, Wednesday, Friday, 8:00 AM – 5:00 PM EST; Part-time role

Responsibilities:

• Client Communication: Provide immediate, fast-response support via WhatsApp and manage incoming client calls professionally.
• Scheduling & Calendar Management: Handle client appointments, scheduling, and calendar updates using our operational software.
• Data & Records Management: Maintain and update Google Sheets in real-time with accurate dates, client data, and status updates pulled from our primary software.
• Email & Administrative Support: Monitor, organize, and draft responses for central email accounts.
• Invoicing: Generate, send, and track client invoices accurately.

Requirements:

• Language Proficiency: Fully bilingual (Native/Fluent in Spanish and Professional Fluency in English, both written and spoken).
• Communication: Exceptional responsiveness with a strong emphasis on rapid communication (specifically on WhatsApp and phone calls).
• Technical Skills: Proficient with Google Workspace (Google Sheets, Docs, Gmail) and CRM/scheduling software platforms.
• Administrative & Financial Basics: Basic understanding of invoicing processes and data entry precision.
• Time Management: Strong organizational skills with the ability to multitask, prioritize urgent client inquiries, and maintain high accuracy under pressure.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:
Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.