Job Overview

Our client is seeking a dedicated professional to take ownership of the financial operations for a growing education services business, bringing order to their bookkeeping processes and providing the visibility leadership needs to make confident business decisions. This role starts with a critical catch-up project requiring intensive hours for the first few weeks, then transitions to ongoing financial management and back-office customer support. You will work directly with the business owner to establish consistent expense tracking across multiple product lines, communicate with team members to categorize purchases, and support the customer experience team with enrollment processes and system updates. This is an opportunity to learn the business deeply and grow into a full-time position as operations expand.

Client Overview

Our client is a thriving education services company based just outside Sacramento, California, offering diverse programs including dance instruction, music lessons, and academic tutoring to students. The company has earned multiple awards over recent years and is experiencing growth that requires dedicated financial oversight and operational support.

Schedule

• Monday - Friday, 10:00 AM - 2:00 PM and 2:00 PM - 8:00 PM Pacific Time (flexible between these windows)

Responsibilities

• Manage day-to-day bookkeeping in QuickBooks Online and Xero, ensuring expenses are correctly allocated to the appropriate business units and product lines
• Review credit card and purchase transactions, identify what they were for, and communicate with staff members to categorize expenses accurately
• Provide high-level financial analysis and reporting so leadership can project forward and make informed spending decisions
• Support the customer experience team by handling back-office processes for student enrollments, lesson scheduling, and payment setup
• Communicate with internal staff to coordinate enrollment tasks, allowing front-line team members to focus on direct customer interactions
• Execute system processes in My Music Staff and other platforms to finalize lesson assignments and student communications
• Complete an initial catch-up project during the first few weeks to bring financial records current and establish organized systems
• Send professional communications to customers regarding their setup, schedule confirmations, and account details
• Maintain organized processes that allow same-day completion of enrollment changes and additions
• Work flexible hours between mid-morning and evening to accommodate both financial tasks and customer support needs

Requirements

• Extensive experience with QuickBooks Online and Xero for bookkeeping and financial management
• Strong organizational skills and process-driven approach to managing multiple workflows
• Excellent written and verbal English communication skills for internal coordination and occasional customer communication
• Ability to work during Pacific Time business hours, with flexibility between 10:00 AM - 2:00 PM and 2:00 PM - 8:00 PM (20 hrs per week)
• Experience categorizing expenses, tracking purchases, and maintaining accurate financial records across multiple business units
• Comfortable reaching out to team members to gather information and clarify transaction details

Nice to Have

• Bonus if you have experience with My Music Staff or similar music school management systems
• It helps if you have worked in education, music instruction, or tutoring business environments
• Bonus if you have supported customer experience or enrollment operations in a service-based business

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.