Job Overview

Our client is looking for an Administrative Assistant to serve as the primary administrative support to free up the business owner's time for core electrical services work. This role focuses on operational administration, maintaining accurate records across calendar, email, and job management systems.

Schedule

Monday - Friday, 9:00 AM - 1:00 PM ACST (20 work hours per week)

Responsibilities

• Manage and organize the business owner's Google Calendar, including scheduling jobs and setting reminders to ensure nothing is missed.
• Monitor and triage incoming emails, responding or flagging items to keep communications flowing efficiently.
• Allocate jobs and manage supplier invoices within Fergus to maintain smooth operational workflows.
• Create and update job entries in Fergus to ensure accurate tracking of all active and upcoming work.
• Coordinate day-to-day administrative communications via WhatsApp and email on behalf of the business owner.

Requirements

• Demonstrated proficiency in Xero with recent, hands-on experience.
• Ability to quickly learn and navigate new platforms such as Fergus.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• High level of attention to detail when handling invoices, scheduling, and job allocation.
• Excellent written communication skills for professional correspondence.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.