Job Overview

We are seeking an organized and proactive Administrative Assistant to manage day-to-day administrative operations in a fast-paced, remote environment. In this role, you will handle calendar management, schedule Zoom meetings, coordinate complex travel arrangements, and perform accurate data entry and research. The ideal candidate is detail-oriented and resourceful, with a strong ability to manage multiple priorities while maintaining strict confidentiality. This is a full-time position working Monday through Friday from 9:00 AM to 6:00 PM PST.

Schedule: Mon-Fri, 9 AM - 6 PM PST with 1 hr unpaid break (40 hrs per week)

Responsibilities

• Schedule and coordinate Zoom meetings and appointments.
• Manage calendars, organize schedules, and send reminders.
• Book travel arrangements, including flights, accommodations, and transportation.
• Order sample materials and maintain inventory tracking.
• Perform accurate data entry and maintain organized digital records.
• Conduct online research and compile findings as needed.
• Create, edit, and organize PDFs and other business documents.
• Follow up on orders and ensure timely delivery.
• Make restaurant reservations and other personal or business bookings.
• Source contact information and maintain communication lists.
• Draft professional emails and correspondence for review and approval.
• Provide general administrative support and assist with ad hoc tasks as assigned.

Must-have requirements

• At least 2 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Excellent organizational and time management skills with the ability to multitask.
• Strong written and verbal English communication skills.
• Proficiency in Google Workspace and Microsoft Office.
• Experience managing calendars, scheduling meetings, and coordinating travel.
• Close attention to detail and strong problem-solving abilities.
• Ability to handle confidential information with discretion.
• Self-motivated, proactive, and able to work independently in a remote environment.
• Reliable internet connection and a dedicated home office setup.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.