Job Overview

We are seeking a dedicated Real Estate Administrative Assistant to provide comprehensive operational and project support in a full-time remote role. You will manage daily administrative tasks, database records, and professional email communications while organizing documents using Microsoft 365 and Google Workspace. Additionally, you will support specialty projects including comparative analysis reports, client deliverables, and AI-assisted workflows. Strong technical aptitude and a background in general office administration are required for success.

Schedule: Mon-Fri, 9 AM - 6 PM CST with 1 hr unpaid break (40 hrs per week)

Responsibilities

• Specialty Projects: Assist with specialty projects like tour books (scoutspace.com), build comparative analysis, help with client specific deliverables, and specialty assignments in Claude/AI.
• Operational Support: Perform general administrative and operational tasks to support daily business functions and maintain efficiency.
• Database Management: Handle data entry and maintain accurate records within company-specific database systems.
• Communication Management: Support email correspondence on behalf of the team and manage professional communications.
• Document Preparation: Assist with organizing and preparing documents using shared platforms such as Google Docs and Excel.

Must-Have Requirements

• Minimum 3 to 5 years of proven experience as an administrative assistant.
• Proficiency with Microsoft365 tools (Excel), Claude AI, misc. online tools.
• Strong English communication skills with professional written and verbal articulation.
• Experience with database management systems and a high level of comfort with new technology platforms.

Nice-to-Have Requirements

• Previous experience supporting real estate companies or property management firms (Highly Regarded).
• Background working with C-level executives or in an executive assistant capacity (Preferred).
• Familiarity with CRM systems and client-facing administrative support (Preferred).

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.