Client Overview

Our client is a boutique project management consultancy specializing in industrial and retirement sector developments across New Zealand. Founded by an experienced architect and project manager with nearly a decade at a major property developer, the firm offers clients a safe pair of hands approach with senior-level expertise on every project. They work with blue-chip clients including large retirement operators and industrial developers, managing everything from feasibility studies and land acquisition through design and project delivery.

Job Description

You will serve as the operational backbone of a growing project management consultancy, handling both financial administration and internal systems management. This role gives you direct exposure to high-value projects in the industrial and retirement sectors while working closely with the principal. You will own the day-to-day administrative functions that keep the business running smoothly, from bookkeeping and compliance to scheduling and client coordination, allowing the client-facing team to focus on delivering exceptional service to major developers and retirement operators.

Schedule

• Mon-Fri 9:00 AM - 6:00 PM NZST Client Timezone: New Zealand Standard Time

Responsibilities

• Manage bookkeeping functions using Xero including accounts payable, accounts receivable, and reconciliations
• Handle internal office administration and systems organization to maintain operational efficiency Schedule meetings and manage calendars for senior leadership
• Monitor and triage incoming emails and correspondence Maintain project documentation and filing systems
• Coordinate with external accountants and provide financial reports as needed
• Support sales administration including lead management and client follow-up Implement and maintain operational processes to improve business efficiency

Must-Have Requirements

• Proficiency in Xero accounting software with hands-on bookkeeping experience
• Proven experience in office administration or operations management
• Strong organizational skills with ability to manage multiple priorities
• Excellent communication skills in English Experience working with New Zealand or Australian companies and understanding of business practices
• Ability to work independently and take ownership of processes
• Comfortable working full-time New Zealand business hours

Nice-to-Have Requirements

• Bonus if you have experience supporting professional services firms
• It helps if you are familiar with project management terminology and workflows
• Bonus if you have worked with clients in construction, architecture, or property development
• It helps if you have experience with CRM or lead management systems

Why Join This Team

• Work directly with an experienced founder who values quality and expertise
• Gain exposure to high-value projects with major industrial and retirement sector clients Join at the growth stage of a boutique consultancy with expansion potential
• Enjoy a stable, long-term remote position with consistent full-time hours
• Receive comprehensive healthcare benefits for you and your spouse
• Work standard New Zealand business hours with no shifting schedules

Independent Contractor Perks

• Permanent Work from home
• Immediate Hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.