Job Overview

An event catering company serving the Greater Toronto Area is seeking a part-time remote Operations & Administrative Assistant to support daily business workflows. In this role, you will convert inbound leads, manage client communications, and keep event details organized using ClickUp. You will also handle staff scheduling via Connecteam, perform basic bookkeeping in QuickBooks Online, and re-engage past clients. Additionally, you will edit raw footage into social media posts, making this ideal for an organized professional with strong administrative and client coordination skills.

Schedule: Mon-Fri, 10:00 AM - 2:00 PM EST (20 hours per week)

Responsibilities

• Convert inbound leads into confirmed event bookings and maintain ongoing client communication throughout the booking lifecycle
• Manage and update the client database in ClickUp, ensuring all event details, follow-ups, and status changes are accurately recorded
• Handle staff scheduling using Connecteam and support basic payroll coordination
• Perform basic bookkeeping tasks in QuickBooks Online, including data entry and transaction tracking
• Re-engage past clients through written outreach to encourage rebooking and share updated service offerings
• Create and post social media content for Instagram using raw footage, images, and clips captured by on-site staff

Must-Have Requirements

• Prior experience in administrative or virtual assistant roles with a focus on client-facing coordination
• Familiarity with project management and database tools such as ClickUp or similar platforms
• Basic bookkeeping knowledge with experience using QuickBooks Online
• Ability to create simple social media content from raw visual assets
• Strong written communication skills with a professional and friendly tone
• High level of attention to detail and ability to work independently with minimal supervision

Independent Contractor Perks

Permanent work from home

Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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