Job Overview

Our client is looking for a Timesheet Admin Coordinator to take ownership of the timesheet management process for their home healthcare team. This is a back-end administrative role focused on ensuring employees submit their timesheets accurately and on time, maintaining organized records, following up with employees, and keeping management updated. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable working independently while following established processes.

Client Overview

Our client is a growing home healthcare services company established in 2018 that provides personal care services to clients in their homes. As the company continues to grow, they are expanding their administrative support team to ensure smooth operations and proper employee management across their workforce.

Schedule

• Monday - Friday, 9:00 AM - 1:00 PM Eastern Time (20 work hours per week)

Responsibilities

Timesheet Management

• Create and send weekly timesheets to employees.
• Track timesheet submissions and ensure completion.
• Follow up with employees who have not submitted their timesheets.
• Send reminder emails regarding outstanding timesheets.
• Maintain a color-coded tracking system to monitor timesheet status (Sent, Received, Filed).
• File completed timesheets in the company's digital cloud storage.
• Catch up on backlogged timesheet tasks and bring the system up to date.

Employee Communication

• Develop and send emails regarding timesheet compliance and potential payroll impacts.
• Send quarterly communications to employees regarding clock-in and clock-out compliance.
• Maintain professional and clear communication with employees.

Administrative Support

• Provide daily updates to management through internal email.
• Participate in weekly Google Meet check-ins to review progress and discuss process improvements.
• Follow established administrative procedures consistently and accurately.
• Help optimize processes as the role develops.

Requirements

• Strong organizational skills and attention to detail, with the ability to follow established processes accurately and consistently.
• Excellent written communication skills and comfort handling employee communications via email.
• Ability to work independently on back-end administrative tasks.
• Previous experience with timesheet, payroll, or administrative support, preferably in healthcare or a similar service-based environment.
• Familiarity with digital cloud storage, CRM/status-tracking systems, or color-coded tracking processes.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Weekly check-ins and ongoing support.
• Long-term opportunity with potential to take on additional responsibilities.

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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