Job Overview

A non-profit organization focused on community and youth development programs is seeking a Data Entry and Administrative Assistant to support remote team operations. In this entry-to-junior-level role, you will manage digital filing systems, perform accurate data entry, and update internal tracking databases. You will also review daily forms to flag missing information and ensure operational compliance across cloud systems like Google Drive and Excel. This full-time position is ideal for an organized, detail-oriented professional with strong administrative skills.

Schedule: Mon-Fri, 9:00 AM - 6:00 PM CST (40 hrs per week)

Responsibilities

1. Routine Data Entry & System Updates

• Input daily operational data, logs, and updates into internal company databases and tracking systems.
• Update tracking sheets (Google Sheets/Excel) with daily or weekly counts, activity metrics, and status updates.
• Ensure all data entry is completed accurately, looking out for typos, missing fields, or incorrect dates.

2. Digital File Management & Organization

• Create, label, and maintain digital folders in Google Drive (or similar cloud storage) following company formatting rules.
• Sort and file uploaded documents (such as forms, logs, and receipts) into their proper digital locations.
• Review digital files to ensure all required signatures, dates, and pages are present and complete.

3. Compliance Checking & Flagging

• Review daily forms and submission logs turned in by field staff or team members to ensure they meet basic company standards.
• Identify and flag incomplete forms, expired records, or missing information and report them directly to the supervisor.
• Help follow up with team members to gather missing documentation or corrections.

4. General Administrative Support

• Assist supervisors in compiling simple data summaries (e.g., total entries for the week, number of active profiles) for routine updates.
• Run basic, pre-configured data reports from internal systems as requested.
• Support other general virtual assistant tasks and data organization projects as needed.

Must-Have Requirements

• 1+ years of experience in a virtual assistant, data entry clerk, or general office administrative role.
• Proven reliability working in a remote, work-from-home setup with a stable internet connection.
• Good proficiency with Google Workspace (Google Drive, Docs, Sheets) and Microsoft Excel.
• High attention to detail—ability to spot missing signatures, mismatched names, or formatting errors easily.
• Strong organizational skills and the ability to follow a checklist or step-by-step instructions carefully.
• Good written communication skills for internal team messaging (Slack, Teams, or email).
• Familiarity with data entry for workforce, customer tracking (CRM), or basic project management tools is preferred.
• Experience maintaining highly confidential or sensitive digital records is preferred.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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