Schedule:

• Monday to Friday, flexible schedule during the client’s business hours (US Eastern Time, 20 hours per week)

Scope of Work:

• Working Hours: Hours must be completed during US Eastern Time (ET) business hours (Virginia, USA) to ensure real-time coordination with leadership.
• Environment: 100% Remote (Must have a high-speed, reliable internet connection, backup power/internet, noise-canceling setup, and a secure workstation).

Key Responsibilities:

1. Operations & System Ownership

• Take full ownership of daily administrative workflows, task/project management platforms, and centralized contact/CRM systems.
• Build, maintain, and streamline repeatable operating procedures to support business growth and save leadership time.
• Independently track action items, manage execution, and follow up with internal and external stakeholders without requiring prompting.

2. Practice & Calendar Management

• Manage dynamic executive calendars, schedule client/patient appointments, and maintain clash-free scheduling across time zones.
• Learn, manage, and execute daily workflows within the practice’s Electronic Health Record system (Atlas MD / EHR).
• Oversee inbox management, categorize incoming correspondence, draft professional replies, and flag high-priority items.

3. Communications & Social Media

• Coordinate internal communications via Slack and maintain structured cloud-based document storage.
• Support marketing outreach by managing and scheduling content across Mailchimp and key social channels (Instagram, Facebook, TikTok, LinkedIn).
• Assist with light website and content management updates as needed.

4. Basic Financial & Administrative Support

• Assist with basic invoicing, tracking, and record-keeping within Xero.
• Perform ongoing data entry, contact updates, and general administrative house-cleaning across operational systems.

Position Requirements:

• Proactive Mindset: High-ownership attitude with a demonstrated history of taking initiative, anticipating needs, and problem-solving independently.
• Tech-Savvy & Adaptive: Proven experience working with business software and a track record of rapidly learning new platforms (experience with EHR/EMR systems like Atlas MD is a major plus, though training will be provided).
• Communication: Flawless written and spoken English with exceptional professional email etiquette.
• Organization: Exceptional attention to detail, time-management skills, and the ability to manage multiple moving parts simultaneously.
• Required Tool/Platform Experience:
• Communication & Collaboration: Slack, Zoom/Google Meet
• Calendar & Project Management: Centralized scheduling tools, Task/Project Management platforms
• Finance & Marketing: Xero, Mailchimp
• Social Media: Instagram, Facebook, TikTok, LinkedIn

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

• Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email address through the ‘Contact Us’ form on our official BruntWork website.

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately to our official email us through the ‘Contact Us’ form on our official BruntWork website.