Overview:

Our company is fast-growing robotics and automation company helping enterprise organizations modernize operations across industries such as hospitality, aviation, ports, retail, and commercial facilities. It operates in a dynamic startup environment focused on scaling operations, marketing, and customer engagement through technology and automation.

We are seeking a highly organized and tech-savvy Marketing & Operations Coordinator (Robotics Startup) to support company founders across marketing execution, administrative coordination, content organization, and internal operations. This role is ideal for a versatile “Swiss army knife” professional who enjoys balancing creative marketing support, operational organization, and founder assistance within a fast-moving startup environment.

Schedule: Full-Time | Flexible within U.S. business hours for communication | Miami, Florida Time Zone

Responsibilities:

Marketing & Content Support

• Assist with social media calendars, scheduling, and content coordination across LinkedIn, Instagram, and other platforms

• Support content creation using Canva, Figma, and related design tools

• Organize photos, website assets, videos, demo clips, and marketing materials

• Assist with light video editing, clipping, captioning, and formatting for social media and sales use

• Coordinate with external vendors such as PR agencies, designers, and website teams

• Help prepare campaign briefs, marketing documents, and content organization workflows

Founder & Administrative Support

• Support founders with scheduling, research, follow-ups, and general administrative coordination

• Organize internal files, customer records, vendor documentation, and operational materials

• Convert meeting notes, voice notes, and rough ideas into organized tasks and actionable documentation

• Assist with spreadsheets, CRM updates, and operational tracking workflows

Operations & Systems Organization

• Help organize and improve internal tools including Slack, Notion, Google Drive, Microsoft Teams, Canva, and Figma

• Create structure across folders, SOPs, project boards, and workflow systems

• Support internal communication organization across teams and vendors

• Assist with documentation of workflows and operational processes

AI & Productivity Support

• Utilize AI tools such as ChatGPT, Claude, Gemini, and similar platforms for research, drafting, and workflow support

• Help transform unstructured ideas into organized plans, checklists, summaries, and content drafts

• Explore and test new AI and productivity tools to improve operational efficiency

Requirements:

• Strong organizational skills and exceptional attention to detail

• Excellent written English communication skills

• Comfortable working independently in a remote startup environment

• Experience with Canva, Figma, Slack, Notion, Google Drive, and Microsoft Teams

• Familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms

• Experience supporting social media management, content scheduling, or marketing coordination

• Ability to handle both creative and administrative responsibilities effectively

• Resourceful, proactive mindset with ability to adapt quickly to changing priorities

Highly Regarded Skills & Experience:

• Experience supporting startup founders or fast-growing businesses

• Familiarity with robotics, SaaS, automation, or technology industries

• Experience with light video editing and content repurposing

• Background in operations coordination or project organization

• Experience improving workflows, documentation systems, or internal operational processes

What Success Looks Like:

Within the first 60 days, this person should help the company:

• Organize core operational tools and documentation systems

• Build and maintain a consistent content calendar

• Create structured workflows for marketing assets and content organization

• Reduce administrative workload for founders and leadership

• Improve communication, operational efficiency, and day-to-day coordination across the business

Scope:

• Support marketing, operational, and administrative initiatives across the company

• Coordinate internal systems, content workflows, and founder support tasks

• Contribute directly to improving startup organization and scalability

• Work closely with leadership in a collaborative and fast-paced environment

• Opportunity to grow into broader operations or marketing responsibilities as the company scales

Independent Contractor Perks

• Permanent work from home

• Immediate hiring

• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.