Overview

Our client is looking for a highly organized, tech-savvy Marketing & Operations Coordinator (Startup & Founder Support) to support founders across marketing execution, partner coordination, internal systems, and day-to-day administrative work. This is a remote role for a versatile “Swiss army knife” operator who can move quickly, learn new tools, and help bring structure to a fast-growing robotics startup. The ideal candidate is comfortable working across marketing, content, admin, and operations, and knows how to use AI tools to get work done faster and better.

Responsibilities:

Marketing Support

• Assist with social media calendars, content scheduling, and post coordination across LinkedIn, Instagram, and other channels
• Support basic content creation using Canva, Figma, and related design tools
• Help organize, select, and prepare photos, website images, videos, robot demo clips, and marketing assets
• Support video clipping, light editing, captioning, and content formatting for social media and sales materials
• Coordinate with outside partners such as PR agencies, website teams, designers, and marketing vendors
• Help prepare marketing briefs, campaign notes, content folders, and partner follow-ups

Founder & Administrative Support

• Support the founders with scheduling, document organization, follow-ups, research, and general administrative tasks
• Help organize internal files, customer information, vendor records, and project documentation
• Convert rough notes, meeting summaries, and voice notes into clean tasks, documents, and organized action items
• Assist with basic data entry, spreadsheet organization, CRM updates, and operational tracking

Operations & Tool Organization

• Help improve and maintain internal tools such as Slack, Notion, Microsoft Teams, Google Drive, Canva, and Figma
• Create structure inside company workspaces, folders, project boards, SOPs, and task lists
• Help keep internal communications organized across teams, partners, and vendors
• Support documentation for internal workflows, marketing processes, and partner coordination

AI & Productivity Tools

• Use tools like Claude, ChatGPT, Gemini, and other AI platforms to assist with research, drafting, summaries, content preparation, and workflow organization
• Help the company move faster by turning messy ideas into usable documents, checklists, content drafts, and action plans
• Stay adaptable and willing to test new software, AI tools, and productivity systems

Requirements:

• Highly organized and detail-oriented
• MUST BE BASED IN OR NEAR THE CLIENT'S TIMEZONE FOR WORK SCHEDULE ALIGNMENT
• Strong written communication skills in English
• Comfortable working remotely and managing tasks independently
• Versatile, resourceful, and willing to handle both creative and administrative work
• Experienced with Canva, Figma, Slack, Notion, Google Drive, and Microsoft Teams
• Familiar with AI tools such as Claude, ChatGPT, Gemini, or similar platforms
• Has experience with social media calendars, content posting, light video editing, and marketing coordination
• Comfortable supporting founders in a fast-moving startup environment
• Able to learn quickly and bring order to scattered information

What Success Looks Like:

Within the first 60 days, this person will help WorkWise:

• Organize key tools like Slack, Notion, Teams, Google Drive, Canva, and Figma
• Build a consistent content calendar and help publish marketing content
• Create a clean system for organizing photos, videos, website assets, and social media materials
• Support founders with follow-ups, documents, admin work, and operational tasks
• Reduce day-to-day friction so the team can focus on sales, customers, and deployments

Scope:

• Support marketing, operational, and administrative initiatives across the company
• Coordinate internal systems, content workflows, and founder support tasks
• Contribute directly to improving startup organization and scalability
• Work closely with leadership in a collaborative and fast-paced environment
• Opportunity to grow into broader operations or marketing responsibilities as the company scales

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.