Job Overview

Our client is looking for a meticulous and detail-oriented Accounts Payable Specialist to manage the full-cycle AP process for a multi-entity property management portfolio. In this role, you will be the guardian of the company’s financial disbursements, ensuring that every vendor invoice is verified, matched to work orders, and approved before payment. 

Client Overview

A dynamic property management firm operating across multiple entities and bank accounts. They prioritize operational discipline and financial transparency, utilizing modern platforms to maintain a seamless connection between field work orders and back-office payments.

Schedule

• Monday – Friday, 8:00 AM – 4:00 PM Pacific Standard Time (40 hours per week)

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Responsibilities

• Invoice & Vendor Payments: Review, verify, and process invoices across all entities; match invoices to approved purchase orders (POs) and completed work orders to ensure accuracy.
• AP Management: Oversee the Finance inbox to ensure all invoices are logged; maintain accurate AP aging reports and flag overdue items proactively.
• Bank Reconciliation: Support the monthly close by reconciling AP transactions against bank statements and identifying discrepancies for leadership review.
• Utility Coordination: Process recurring utility bills and track tenant utility allocations/charge-backs to ensure no service interruptions.
• Operational Reporting: Provide weekly AP status updates to the operations lead and assist with documentation for audits, tax preparation, and internal reporting.
• Digital Organization: Maintain a "paperless" and highly structured digital filing system for all payment records and vendor communications.

Requirements

• 5+ years of dedicated experience in Accounts Payable or Property Accounting.
• Multi-Entity Expertise: Extensive experience managing AP across 50+ entities simultaneously.
• Technical Proficiency: Strong command of QuickBooks Online, AppFolio, or similar property management software.
• Data Skills: Advanced proficiency in Google Sheets or Excel for tracking and complex reconciliations.
• Industry Knowledge: Experience with work order matching and vendor workflows within the real estate or property management sector.
• Communication: Reliable, proactive communicator who flags financial issues before they escalate.
• System Proficiency: Advanced proficiency with Yardi Breeze, QuickBooks, and Monday.com.
• Complex Processing: Experience with payment processing across diverse business units and bank accounts.
  
• Proven ability to work with C-level executives on financial transactions in high-volume, demanding environments.
• Banking Knowledge: Familiarity with American banking systems.
• Portfolio Diversity: Ability to handle diverse portfolios, including residential, commercial, and specialized medical or retail offices.
  

Qualifications

• Experience with AppFolio (Highly Regarded).
• Background in handling tenant utility "RUBS" (Ratio Utility Billing System) or similar allocations (Preferred).
• Exceptional attention to detail where "first-time accuracy" is the standard.
• Self-directed mindset capable of managing a heavy task queue without constant supervision.

Side Note

This is a permanent work-from-home role under an Independent Contractor arrangement. Candidates must have their own reliable computer and high-speed internet connection, and are responsible for their own taxes and benefits. Professional hourly fees are established based on your performance in the application process.

Reminder

Please follow the provided link to BruntWork’s Career Site to finish your initial application requirements, including the assessment questions, technical check, and voice recording. Submissions with all requirements fulfilled will receive priority review.