Hours: 20 hours per week (Flexible scheduling available) 

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our leadership team. This role is designed for a "master of logistics" who thrives on creating order out of chaos. You will serve as the backbone of daily operations, ensuring that the Executive’s time is optimized and their focus remains on high-level strategic goals.

Core Responsibilities

• Strategic Calendar Management: Act as the "gatekeeper" for the Executive’s schedule. You will prioritize meetings, resolve scheduling conflicts, and ensure the Executive has adequate "buffer time" and focus blocks.

• Operational Support: Streamline daily workflows by managing email correspondence, tracking action items from meetings, and ensuring deadlines are met across the team.

• Meeting Coordination: Prepare agendas, take concise minutes, and manage all logistics for internal and external appointments (including tech setup for virtual calls).

• Document & Task Organization: Maintain digital filing systems (Drive/Dropbox/Sharepoint) and manage project management tools (Asana/Trello/Monday) to keep the Executive updated on project statuses.

• Travel & Expenses: (Optional, if applicable) Coordinate travel itineraries and manage monthly expense reporting.

Key Qualifications

• Technical Savvy: Proficiency in Google Workspace or Microsoft 365. Experience with scheduling tools (Calendly) and project management software is highly preferred.

• Communication: Exceptional written and verbal communication skills; ability to represent the Executive professionally to stakeholders.

• Problem-Solving: A "find a way" attitude. You anticipate needs before they arise and can pivot quickly when schedules change.

• Discretion: Proven ability to handle confidential information with total integrity.

Independent Contractor Perks
Permanent work from home
Immediate hiring
Steady freelance job