Job Overview

Our client is looking for a proactive Construction Operations Coordinator to serve as the operational backbone of a fast-growing construction consulting and owner's representation practice. In this role, you will own day-to-day coordination across an active project portfolio, manage project tracking in Trello, and handle clear communications with clients, subcontractors, and suppliers. As you gain familiarity with the business, you will take on greater responsibility to help systematize and scale operations.

Schedule

Monday - Friday, 9:00 AM - 5:00 PM EST, with 1 hour unpaid break (35 work hours per week)

Responsibilities

• Manage and maintain project tracking in Trello, ensuring all cards are updated with notes and action items after every interaction.
• Follow up with suppliers, consultants, contractors, and vendors to confirm receipt of quotes, documents, and deliverables.
• Handle email correspondence and phone communications on behalf of the company with clients and project stakeholders.
• Coordinate scheduling and task prioritization across multiple concurrent construction consulting projects.
• Document project progress and next steps to transition institutional knowledge from verbal briefings into written records.
• Develop and maintain organizational standards for project documents.
• Assist the company founder with researching and booking travel for site visits and business trips.
• Occasionally assist the company founder with personal tasks, such as setting appointments, making reservations, booking personal travel, and researching solutions.
• Attend daily video calls with the company founder to plan daily tasks, update progress, and work through any potential issues.
• Convert AI-transcribed notes into actionable Trello card tasks.

Requirements

• Strong verbal and written English communication skills with the ability to hold natural, professional conversations.
• Experience with the Trello platform.
• High level of attention to detail and ability to manage multiple deadlines simultaneously.
• Proactive follow-up skills with the ability to work independently once trained.
• Previous experience in an administrative or coordination role, ideally in a fast-paced environment.

Nice to Have

• Exposure to the construction, trades, or project-based services industry is a bonus.
• Comfort with professional phone-based client and contractor communication is helpful.
• Experience turning informal verbal instructions into documented processes or written SOPs is a bonus.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.