Job Overview

Our client is seeking a detail-oriented and proactive QuickBooks Accounts Payable and Finance Assistant to join their team full-time. This role is ideal for someone with strong organizational skills, excellent English communication abilities, and a solid background in finance. The Finance Assistant will support the finance team by handling administrative and financial tasks while ensuring accuracy and efficiency in day-to-day operations.

Schedule

• Monday - Friday, 9:00 AM - 5:00 PM PST (40 hours per week)

Responsibilities

• Monitor the accounts payable email inbox daily; organize, prioritize, and respond to incoming correspondence.
• Sort, record, and verify vendor bills, entering financial data accurately into QuickBooks Online (QBO).
• Collect and verify onboarding documents and tax forms from new vendors.
• Assist with accounts payable and accounts receivable administrative functions.
• Follow up on outstanding items, vendor payments, and financial documentation.
• Prepare and update recurring financial reports and tracking spreadsheets.
• Maintain organized finance-related files, digital records, and documentation.
• Support the finance team with general administrative duties and ad-hoc financial projects as assigned.
• Ensure strict data accuracy, compliance, and confidentiality across all financial records.

Requirements

• 1-2 years of finance, accounting, or bookkeeping experience.
• Strong analytical, organizational, and time management skills with proven ability to meet deadlines independently.
• High attention to detail and demonstrated accuracy in financial record-keeping and data entry.
• Excellent written and verbal English communication skills, with the confidence to conduct professional vendor follow-up calls when needed.
• Proficiency in Microsoft Excel and Microsoft Office / Google Workspace applications.
• Ability to work independently in a remote setting while maintaining confidentiality and a proactive attitude.

Qualifications

• Hands-on experience using QuickBooks Online (QBO).
• Previous experience supporting a finance or accounting team in a remote environment.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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