Job Overview

Our client is seeking a Commercial Real Estate Administrative Assistant to support commercial real estate brokers in a fast-paced and growing office in Newport Beach, CA. This role requires an individual to be a collaborative team player who is flexible, adaptable, and meticulous. The primary responsibility of the Broker Admin is to provide essential administrative support, ensuring the seamless functioning of the office through the efficient management of various tasks.

Schedule

Monday - Friday, 8:00 AM - 5:00 PM PST, with 1 hour unpaid break (40 work hours per week)

Responsibilities

• Draft, edit, and format real estate contracts and operational documents, including AIR forms, agreements, leases, offers, proposals, market reports, comps, and Excel spreadsheets.
• Manage administrative and online listing workflows, including preparing and sending DocuSign packages, preparing Dealius invoices, ordering signage, and updating website listings and staff bios.
• Create tailored marketing materials—including brochures, Brokers Opinions of Value (BOVs), and mailers—by customizing approved templates with maps, property images, and key data.

Requirements

• A minimum of 3 years Administrative Assistant experience.
• Proficient with Microsoft Office (Word, Excel, PowerPoint) and Adobe (for handling PDF documents).
• Precise attention to detail with a commitment to accuracy.
• Ability to stay organized and multi-task efficiently.
• Effective time management skills with the ability to maximize productivity.
• Ability to write effective business emails and messages.
• Flexibility to adapt as job responsibilities occasionally shift.
• Strong and effective verbal and written communication skills.
• Can-do, positive attitude and mindset to foster a collaborative and supportive culture.
• Ability to function well in a fast-paced environment, both independently and within a team.
• Demonstrated problem-solving ability with a solution-based approach to challenges.
• Willingness and ability to learn new technology systems and skills.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.