Job Overview

We are seeking an organized and proactive Operations & Billing Coordinator (QuickBooks Online) to manage day-to-day administrative functions for a growing US-based field services business. In this role, you will take ownership of billing, invoicing, scheduling, and team communications to protect cash flow and keep projects on track. Serving as the operational hub connecting the field owner, business partner, and bookkeeper, you will ensure seamless workflows and accurate records. This full-time remote opportunity offers room to expand your responsibilities into payroll and marketing as the company grows.

Schedule

• Mon - Fri, 8 AM - 5 PM MST (40 hrs per week)

Responsibilities

• Manage billing and invoicing end to end so every job is billed on time and nothing is missed
• Follow up on outstanding invoices to reduce payment delays and cash flow gaps
• Manage emails and scheduling across the owner, business partner and team to keep jobs and commitments on track
• Keep QuickBooks Online records accurate in coordination with the bookkeeper
• Act as the central point of contact between the owner, office coordinator, partner and bookkeeper, sending reminders and following up on outstanding items
• Provide light personal admin support, such as aligning school and family scheduling with the business calendar

Must-Have Requirements

• Proven experience in administration, billing and invoicing
• Working knowledge of QuickBooks, ideally QuickBooks Online
• Familiarity with Google Workspace
• High level of attention to detail and strong organizational skills
• Strong written and verbal communication skills
• Ability to work independently, take initiative and keep others accountable

Nice-to-Have requirements

• Bonus if you have exposure to payroll processing or payroll support
• It helps if you have experience supporting marketing or social media activities
• Bonus if you have experience supporting a busy, field-based business owner

Independent Contractor Perks

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.