Job Overview:

We are seeking a highly organized and proactive Executive Assistant to support our CEO. In this role, you will be the CEO’s right hand, helping to clear roadblocks, manage communications, and keep the operational data running smoothly. This position requires someone who loves bringing order to chaos through beautifully organized spreadsheets, has a meticulous eye for numbers and data entry, and approaches every day with a genuine, positive attitude.

Schedule: Remote, Full-time | 8:00 AM-5:00 PM CST

Responsibilities

Executive Communication & Inbox Management

• Monitor and manage the CEO’s inbox, filtering priority items and maintaining a clean, organized digital workspace.
• Draft, edit, and send professional, warmly toned emails on behalf of the CEO to team members, clients, and external partners.
• Act as a positive, welcoming gatekeeper and liaison for the CEO in all written and verbal communications.

Spreadsheet & Data Organization

• Create, update, and maintain business and operational spreadsheets (Google Sheets/Excel) to track key metrics and deliverables.
• Ensure all data trackers are clean, intuitively organized, and kept up-to-date in real time for the CEO’s review.

Payroll Support & Numerical Data Entry

• Assist with the data entry and verification aspects of team payroll and financial tracking. (Note: Formal payroll processing experience is not required, but an extreme comfort level with numbers is essential).
• Cross-check timesheets, invoices, and numerical data for absolute accuracy before handing them off to the accounting team.
• Act as the final set of eyes on sensitive data, spotting discrepancies and preventing errors.

General Executive Support

• Anticipate the CEO’s daily needs, helping to prioritize tasks and streamline her day-to-day workflow.
• Tackle various administrative projects with a "no task is too small" mindset and an upbeat energy.

Requirements:

• Proven, hands-on experience working directly as an Executive Assistant to a CEO, Founder, or senior-level executive.
• An exceptionally positive attitude; resilience, cheerfulness, and the ability to naturally bring a calming, solutions-oriented energy to your work.
• Strong numerical aptitude and an eagle-eye for detail; you take pride in flawless data entry and never let a mismatched number slip by.
• High proficiency in spreadsheet management (Google Sheets or Microsoft Excel) and navigating digital filing systems.
• Excellent written English skills, with the ability to draft emails that perfectly capture the CEO’s professional yet compassionate voice.
• Highly trustworthy and capable of handling confidential financial and payroll data with absolute discretion.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.