Job Overview

Our client is looking for a Bilingual Tax Executive Assistant (U.S. Tax & CPA Firm) to provide high-level executive support and coordinate day-to-day administrative operations within a U.S. tax practice. In this role, you will manage executive calendars, organize standard tax documents, track filing deadlines, and coordinate communication between clients and tax preparers. You will also handle sensitive financial data, manage client follow-ups, and ensure workflow milestones are met on schedule. This position requires strong familiarity with U.S. tax processes and excellent bilingual communication skills in English and Spanish. 

Schedule

Monday - Friday, 10:00 AM - 7:00 PM Eastern Time with 1 hour unpaid break.

Additional note: maintain flexibility during tax season, when schedules, deadlines, and client demands increase.

Responsibilities

• Executive & Calendar Support: Manage the CEO’s daily schedule, align personal/professional priorities, resolve conflicts, confirm appointments, and ensure all prep materials are ready.
• Workflow & Deadline Management: Track tax deadlines, extensions, follow-ups, and outstanding client requests. Coordinate communications across clients, tax preparers, and administrative staff.
• Tax Document Administration: Organize and recognize standard forms (W-2, 1099, K-1, 1040, 1120, 1120-S, 1065) and supporting financial records through the tax preparation workflow.
• Communication & Operations: Prepare correspondence, meeting notes, and task lists. Maintain detailed client notes, hold team members accountable, and proactively address emerging issues.
• Executive Projects & Confidentiality: Protect sensitive client, tax, and company data while assisting with special projects and inbox/workload management.

Requirements

• Tax & Executive Experience: Prior experience in a U.S. tax, CPA, accounting, or financial firm supporting an executive or business owner.
• Domain Knowledge: Strong grasp of U.S. tax documents, terminology, filing deadlines, and tax office workflows.
• Core Competencies: Exceptional detail orientation, calendar management, follow-up, problem-solving, and professional judgment.
• Execution: Proven ability to work independently, manage shifting priorities, hold others accountable, and maintain strict confidentiality.
• Technical Proficiency: Microsoft Office Suite (Outlook, Teams, Word, Excel), general office technology, and practice management/client portal software.

Qualifications

• Experience with TaxDome (or similar practice management tool) and Drake Tax (or similar tax software).
• Familiarity with QuickBooks Online.
• Bilingual proficiency in English and Spanish.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.