Job Overview

Our client is seeking a highly organised and detail-oriented Administrative Support Specialist to support daily business operations. The successful candidate will manage administrative tasks, coordinate schedules, maintain records, and ensure processes run smoothly. Strong communication, time management, and problem-solving skills are essential for this role.

Schedule

• Monday - Friday, 8:30 AM - 5:30 PM NSW time, with 1 hour unpaid break (40 hours per week)

Responsibilities

• Coordinate daily administrative tasks and business operations.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare and maintain documents, reports, spreadsheets, and records.
• Handle emails, phone calls, and general enquiries professionally.
• Coordinate communication with clients, suppliers, and internal teams.
• Track deadlines and follow up on outstanding tasks.
• Assist with reports, presentations, meeting minutes, invoices, and other documentation.
• Maintain accurate data across internal systems, databases, and CRM platforms.
• Support onboarding and other administrative processes.
• Identify opportunities to improve workflows and operational efficiency.
• Provide general administrative support to management and team members.

Requirements

• Communication: Strong written and verbal communication skills alongside professional interpersonal capabilities.
• Organization & Detail: Excellent organisational, time-management, and multitasking abilities with high attention to detail and accuracy.
• Technical Skills: Proficiency in Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
• Execution & Autonomy: Strong problem-solving skills, ability to prioritise workloads, meet deadlines, and work independently.
• Professional Conduct: Ability to handle confidential information with discretion and maintain a proactive, dependable, and solutions-oriented attitude.

Qualifications

• Previous experience in administration, coordination, or office support is preferred.

Key Skills

• Administrative and operational coordination
• Calendar and schedule management
• Document management and data entry
• Written and verbal communication
• Organisation and prioritisation
• Attention to detail
• Time management and multitasking
• Problem-solving and initiative

Ideal Candidate The ideal candidate is organised, reliable, and proactive, with the ability to manage multiple tasks efficiently. They take ownership of their responsibilities, communicate effectively, meet deadlines, and help ensure smooth day-to-day business operations.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.