Overview

Our client is looking for a Research Data Entry Assistant (Commercial Real Estate) to serve as the data backbone for a specialized industrial real estate brokerage operating in the Columbus, Ohio metropolitan area. Working directly with a three-person team, you will build and maintain a comprehensive database of over 4,000 properties using Rethink CRM, county records, and AI tools to drive millions of dollars in deals. This foundational role focuses on detailed data entry and research to establish a world-class CRM foundation while freeing brokers to focus on client acquisition. As you demonstrate your capabilities and learn the industrial real estate market, you will have clear opportunities to grow into client services, scheduling, and market analysis. It is a stable, long-term opportunity within a data-driven team that values cultural fit and operational excellence.

Schedule:

• Mon-Fri 9:00 AM - 5:00 PM Eastern Time

Responsibilities

• Research and input detailed property data into the Rethink CRM system including ownership, contacts, specifications, and transaction history for 4,000+ industrial properties
• Unlock LLC ownership structures by researching county auditor and recorder offices to identify actual property owners and obtain contact information
• Maintain accurate records of property features including dock doors, drive-in doors, square footage, zoning, and tenant information
• Gather data from multiple sources including county auditor sites, CoStar, LoopNet, Moody's, ZoomInfo and paid subscription services
• Manage inbox by filtering solicitations, prioritizing client communications, and ensuring important emails receive timely responses
• Coordinate scheduling and calendar management as responsibilities expand beyond initial data entry phase
• Conduct market research to identify leads and potential prospects based on property ownership patterns and transaction activity
• Utilize AI tools including Claude to enhance data processing efficiency and accuracy
• Collaborate with the three-person brokerage team to ensure data supports deal flow and client prospecting efforts
• Maintain data quality standards to enable accurate AI-driven insights and market analysis

Requirements

• 5+ years of experience in data entry, administrative support, or research-intensive roles
• Advanced proficiency in Microsoft 365 suite including Excel, Outlook, and Word
• Experience working with CRM systems, preferably Salesforce or similar enterprise platforms
• Strong attention to detail with ability to maintain accuracy during repetitive data entry tasks
• Excellent communication skills in English, both written and verbal
• Self-starter who can work independently with minimal supervision and learn systems quickly
• Comfortable using AI tools like Claude or ChatGPT to improve workflow efficiency
• Proven ability to research and gather information from multiple online sources and databases

Nice-to-Have Requirements

• Bonus if you have experience with real estate data, property records, or commercial real estate terminology
• It helps if you're familiar with ZoomInfo, CoStar, LoopNet, or similar real estate market data platforms
• Bonus if you have experience unlocking corporate structures or researching LLC ownership
• It helps if you have client services or customer support experience that could expand into scheduling and coordination
• Bonus if you're already comfortable working Eastern Time hours from your location

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.