Job Overview

Our client is looking for a sharp, proactive GoHighLevel Executive Assistant and Operations Coordinator to serve as the operational right hand to a multi-venture entrepreneur. In this role, you will keep every calendar, inbox, project, and stakeholder relationship synchronized across a diverse and growing portfolio spanning non-invasive body contouring, aesthetic device sales, and business consulting. You will take full ownership of day-to-day execution—drafting communications, tracking financials, coordinating meetings, and building structural systems—so the executive can stay focused on strategy and high-level growth.

Client Overview

Our client is a driven entrepreneur simultaneously scaling a portfolio of businesses across aesthetics, body contouring, and consulting while leading active volunteer and community commitments. These fast-growing ventures require dedicated operational infrastructure and support to maintain momentum and scale effectively.

Schedule

• Monday - Friday, 8:00 AM - 12:00 PM Eastern Standard Time (20 hours per week)

Responsibilities

• Calendar & Inbox Management: Manage and coordinate multiple calendars and email inboxes across all business ventures to ensure seamless operational flow.
• Multi-Venture Coordination: Provide operational oversight and project coordination across the body contouring studio, nonprofit initiative, and consulting clients.
• Business Development Support: Research and identify networking events, health and wellness expos, and strategic partnership opportunities aligned with business goals.
• Meeting & Stakeholder Prep: Prepare briefing materials and agendas for one-on-one meetings with sales contractors and key stakeholders.
• Executive Communications: Draft and send professional communications on behalf of the executive, including task follow-ups and committee updates.
• Financial Accountability: Track invoices, payments, and key deadlines to maintain financial and operational accountability.

Requirements

• Executive Support Experience: Proven experience supporting C-level executives or entrepreneurs managing multiple businesses simultaneously.
• Technical Stack: Strong proficiency in GoHighLevel and Google Workspace.
• Project & Systems Building: Excellent project management skills with the ability to build and maintain organizational systems from the ground up.
• Proactive Execution: High level of attention to detail with the ability to anticipate needs before they arise and work independently in a fast-paced environment.
• Written Communication: Exceptional written communication skills and a professional tone for client-facing correspondence.

Qualifications

• Experience supporting entrepreneurs across multiple distinct business verticals or industries simultaneously is a plus.
• Background in wellness, health, or aesthetics business operations is helpful.
• Prior experience coordinating schedules or communications for volunteer committees or nonprofit initiatives alongside commercial business work.

Why Join This Team

• Direct, high-visibility collaboration with a driven entrepreneur—your work will have immediate, tangible impact from day one.
• Rare opportunity to build operational systems from the ground up and truly own them long-term.
• Varied, dynamic work across multiple industries where no two days look the same.
• Stable, long-term engagement with a growing multi-venture business portfolio.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.