Job Overview

The client is seeking a reliable, organized, and detail-oriented Part-Time Bookkeeping & Operations Assistant to provide essential bookkeeping, finance, and administrative support to a growing business.

This role is ideal for someone who is comfortable managing day-to-day financial administration while also supporting general business operations. The successful candidate will assist with maintaining accurate financial records, processing transactions, completing reconciliations, managing documentation, and supporting a range of administrative and operational activities.

The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work independently while maintaining clear and professional communication with the wider team.

Schedule Monday - Friday, 8:00 AM - 12:00 PM Australian Eastern Time (20 work hours per week) Part time

Responsibilities

1. Bookkeeping & Finance Support

• Maintain accurate and up-to-date financial records and bookkeeping systems.
• Process accounts payable and accounts receivable transactions.
• Prepare and issue invoices and follow up on outstanding payments as required.
• Process supplier bills and assist with payment processing.
• Perform bank and account reconciliations.
• Monitor financial transactions and ensure records are accurately maintained.
• Assist with expense tracking, receipts, and financial documentation.
• Support payroll administration and other finance-related tasks as required.
• Assist with preparing basic financial reports and financial summaries.
• Liaise with internal stakeholders, suppliers, and external accountants when required.

1. Administrative & Operational Support

• Provide general administrative support to the business and management team.
• Maintain organized digital files, records, and documentation.
• Assist with data entry and updating business systems and databases.
• Prepare documents, spreadsheets, reports, and correspondence.
• Manage email correspondence and respond to routine administrative enquiries.
• Assist with scheduling, coordination, and other operational tasks as required.
• Maintain accurate records and ensure information is kept current and accessible.
• Support the team with ad hoc administrative tasks and business projects.

1. Process & Organization

• Identify opportunities to improve bookkeeping and administrative processes.
• Maintain consistent and organized filing and record-keeping systems.
• Ensure all assigned tasks are completed accurately and within required timelines.
• Follow established business procedures and processes.
• Maintain confidentiality when handling financial, operational, and business information.
• Proactively communicate any discrepancies, issues, or outstanding items that require attention.

Requirements

• Previous experience in bookkeeping, accounts administration, finance support, or a similar role.
• Strong understanding of basic bookkeeping and financial administration principles.
• Experience using accounting software such as Xero, MYOB, QuickBooks, or similar platforms.
• Strong proficiency in Microsoft Excel or Google Sheets.
• Excellent attention to detail and accuracy.
• Strong organisational and time-management skills.
• Good written and verbal English communication skills.
• Ability to work independently and manage multiple priorities.
• Strong data entry and record-keeping skills.
• Reliable, proactive, and able to consistently work within the required schedule.

Qualifications Preferred Experience:

• Previous experience supporting Australian businesses.
• Familiarity with Australian bookkeeping and accounting practices.
• Experience with accounts payable and accounts receivable.
• Previous experience providing administrative support to management or operations teams.
• Experience working remotely with Australian clients or businesses.

Independent Contractor Perks Permanent work from home Immediate hiring

Note Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.