Job Overview

Our client is looking for a dedicated and organized Leasing Administrative Assistant to serve as the administrative backbone of the leasing department across two office locations. In this role, you will enable leasing staff to focus on revenue-generating activities, such as closing leases, by streamlining open house coordination and prospect communication workflows. You will maintain a structured follow-up process to ensure no application falls through the cracks while utilizing Buildium and Dialpad to manage leasing pipelines and tenant interactions.

Schedule

• Monday - Friday, Flexible during client business hours, 9:00 AM - 6:00 PM PST (40 work hours per week)

Responsibilities

• Manage and organize 200–400 daily emails, categorizing inquiries by property for efficient processing
• Coordinate open house schedules across 20–40 active property listings per month with the leasing team
• Follow up with prospective tenants to ensure rental applications are complete with all required documentation
• Send blast communications for open house events and property availability updates
• Review submitted applications for completeness before forwarding to leasing staff for final processing

Requirements

• Prior experience in leasing administration, real estate support, or high-volume email management
• Familiarity with Buildium or AppFolio property management software
• Exceptional organizational skills with the ability to manage large volumes of data and correspondence
• Strong written communication skills for professional tenant-facing emails
• High level of attention to detail and ability to work independently
• Spanish language skills are a plus but not required

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.