Job Overview

We are seeking a meticulous, self-motivated Finance Administrator to oversee daily financial recordkeeping, invoicing, accounts payable/receivable, and payroll coordination for our engineering consultancy. In this role, you will work directly with executive leadership to streamline financial workflows, track project-based billings, maintain precise accounting ledgers, and perform month-end reconciliations. Your contribution will bring structure and clarity to the financial administration of a growing business.

Schedule: Remote, Part time | 25 hours per week with some weeks requiring full time hours - AWST Business hours

Responsibilities

• Manage day-to-day bookkeeping tasks, general ledger maintenance, and bank reconciliations using Xero
• Process accounts receivable (A/R) and client invoicing accurately
• Handling Payroll
• Oversee accounts payable (A/P), vendor payments, invoices, and expense categorization.
• Prepare monthly, quarterly, and annual financial statements, cash flow reports, and balance sheets for executive review.
• Track project-specific hours and job costing to ensure accurate client billing and margin tracking.
• Assist with payroll processing, tax reporting compliance, and document preparation for tax filings.

Requirements

• 3+ years of proven bookkeeping or general accounting experience, preferably supporting professional services or engineering consultancies.
• High proficiency in Xero and advanced Excel functionality.
• Experience in payroll
• Excellent written and spoken English skills for seamless communication with executive leadership and client representatives.
• Strong attention to detail with zero tolerance for accounting discrepancies or missed schedules.
• Demonstrated ability to handle sensitive financial records with absolute confidentiality and integrity.
• Experience with NDIS

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.