Job Overview:

Our client is seeking a highly organised Operations & Marketing Assistant to the Founder to bring structure, ownership, and follow-through to the day-to-day running of the business.

This role combines Executive Assistant, Operations, and Marketing support. You’ll manage the inbox and calendar, coordinate actions, support clients, maintain Notion workflows, assist with LinkedIn and content, and use AI to improve efficiency.

The 30-Day Goal:

• Within 30 days, the founder should have a clear view of what needs attention, what is progressing, and where their input is required.
• Your goal: take ownership of the operational details so the founder can focus on growing the business.

Client Overview:

Our client is a consulting business focused on strategic growth, operations, and business improvement. They are looking for a proactive assistant who can operate as an extension of the founder and keep priorities moving without constant direction.

Schedule:

• Monday to Friday, flexible schedule during the client’s business hours (UK Time, starting around 8:00 to 9:00 am, 20 hours per week)

What You’ll Be Doing:

• EXECUTIVE & OPERATIONS
• Manage the inbox, calendar, follow-ups, and priorities
• Turn meetings and conversations into clear actions
• Maintain Notion, SOPs, documentation, and task tracking
• Coordinate meetings, occasional travel, and operational requirements
• Flag issues requiring the founder’s attention with the right context
• CLIENT & REPORTING SUPPORT
• Review recordings and AI transcripts
• Prepare meeting summaries, action plans, client updates, and presentations
• Create clear reports, summaries, and visual insights
• Support professional client communication
• MARKETING
• Schedule and support LinkedIn activity
• Assist with copywriting and content repurposing
• Create simple Canva presentations and visuals
• DATA & FINANCE
• Pull reports from HubSpot or similar CRM systems
• Use AI tools to analyse and organise information
• Use Xero for basic bookkeeping administration
• Process receipts, invoices, and financial documentation

What We’re Looking For:

• Previous PA, EA, Operations, or Marketing Assistant experience
• Practical Xero experience is required
• Strong organisation, attention to detail, and follow-through
• Excellent written English
• Notion experience
• Comfortable using AI tools such as ChatGPT
• Experience preparing meeting summaries and action plans
• Able to work independently and anticipate what needs to happen next

Nice to Have:

• Founder or consultant support experience
• HubSpot/CRM experience
• Canva or Figma skills
• LinkedIn or content experience
• B2B, SaaS, consulting, or professional services experience
• Client-facing email experience

Who You Are:

• You’re a proactive operator, not someone who waits for a to-do list.
• You think ahead, keep things moving, communicate clearly, and take ownership of the details that allow a founder to stay focused on the bigger picture.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note:

Please click the Apply Now button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.