Job Overview

Do you have at least two years of practical Buildertrend experience? Our client is on the search for a Finance Admin & Buildertrend Systems Assistant to own the client’s recurring finance administration, payment follow-up and client care administration. A core requirement is to continually educate and upskill themselves in Buildertrend, then turn PLG’s approved manual processes into practical, controlled Buildertrend workflows.

Schedule

Monday - Friday, 8:00 AM - 5:00 PM AEST, with 1 hour unpaid break (40 work hours per week)

Requirements

• Accounts Payable Management: Triage daily inbox, capture and verify supplier invoices/statements across Hubdoc and Buildertrend (checking job codes, GST, and PO matches), prepare weekly payment lists, resolve/escalate exceptions, and compile complete payment packs for bookkeeping and approval.
• Accounts Receivable Management: Monitor job trackers, trigger progress/variation billing via Project Managers or Estimators, prepare accurate Buildertrend invoice records, send client notifications/reminders, track collections using approved channels, and escalate disputes or payment arrangements.
• Payroll Administration: Review Buildertrend weekly timecards (Wednesday–Tuesday) for hours, lunch breaks, leave, and approved overtime; resolve timecard discrepancies with supervisors; compile verified payroll packs for bookkeeping/approval; and maintain secure records.
• Client Care & Communication: Onboard new clients with welcome packs and portal details; send routine billing, variation, and completion/warranty updates; request reviews and feedback; and strictly escalate client complaints, defects, or legal/contractual issues.
• Systems Ownership & Process Improvement: Co-own Buildertrend and Trello administration, build/update SOPs (using Komodo recordings), optimize workflows by driving automations, lead the commercial migration from OneDrive, and execute system changes via a structured improvement register with strict approval protocols.

Systems Used:

Buildertrend, Hubdoc, Trello, Komodo, Loom, Microsoft 365, and OneDrive

Requirements

• At least two years of practical Buildertrend experience, including Bills, POs, invoices, change orders, documents, time clock and job-cost records.
• A demonstrated habit of independently learning Buildertrend, researching product capability and translating manual processes into workable system improvements.
• Strong experience with AP administration, AR support, payroll preparation and professional debtor follow-up.
• Experience in construction, trades, field services or another project-based business.
• Experience matching supplier bills to POs and maintaining accurate job/cost-code records.
• Experience issuing invoices and professionally following up outstanding client accounts

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.