Overview:

We are looking for an experienced Legal Manager to own day-to-day legal operations across contracts, governance records, procurement-linked agreements, and compliance hygiene, while enabling the organization to move fast without creating avoidable legal, operational, or supplier risk.

This role is positioned within Operations and serves as the internal owner of the legal intake pipeline: what is being requested, what matters most right now, what is blocked, and what is approved for use. The Legal Manager ensures legal work is organized, version-controlled, and auditable, while also bringing practical contract and procurement judgment to vendor, supplier, logistics, sourcing, and service-provider matters.

This is not a “big law” role focused on academic memos, and it is not a standalone purchasing role. It is an operational, execution-first role focused on contract lifecycle management, risk triage, clean documentation, procurement agreement hygiene, and tight coordination with external counsel and Operations leadership.

The immediate need is for someone who can protect the organization while helping it move: a Legal Manager who understands how contract language, vendor obligations, supplier continuity, PMA terminology, and operational reality connect in the same workflow.

Schedule: Monday - Friday, 9:00 AM - 5:00 PM Cancun , Mexico time zone | With 30 minutes paid break (40 work hours per week)

We need someone:

Responsible: standard templates and low-risk agreements that match approved playbooks (NDA, standard contractor agreements, standard vendor terms within thresholds, routine supplier/service-provider documents using approved language)

Accountable: Legal intake hygiene, contract lifecycle control, clean legal/procurement records, risk triage, escalation readiness, template compliance, and keeping leadership equipped to make final decisions

Consulted: procurement agreement structure, vendor documentation requirements, supplier risk controls, renewal terms, and escalation paths for strategic vendor or logistics relationships

Informed: non-standard indemnities, IP assignment edge cases, regulatory or tax-exempt risk, unusual jurisdiction/venue, public claims, media, customs/import exposure, supplier terms that create operational or member-facing risk, or anything that impacts member safety, privacy, or reputation

Key Responsibilities:

Legal Operating Model & Intake Control: Make legal work predictable

Own the legal request intake, triage, and prioritization system (what comes in, who owns it, what “done” means)

Set SLAs and standards for legal support across the organization (response expectations, escalation rules, definitions)

Maintain a clear, executive-ready legal dashboard: priorities, blockers, risks, and next actions

Route procurement-related legal requests through the same auditable intake workflow.

Translate legal and procurement issues into clear operating choices for leadership: approve, revise, escalate, pause, or proceed with conditions

Contract Lifecycle Management (CLM): Keep contracts clean, enforceable, and operationally useful

Own the organization’s contract templates, clause library, negotiation standards, and approved fallback language.

Drive drafting, redlines, version control, signature workflow, and archival for:

• • • NDAs
    • Contractor and consultant agreements
    • Vendor and supplier agreements
    • Logistics, fulfillment, and service-provider agreements
    • MOUs and partner agreements
    • Procurement-related terms, exhibits, service levels, and renewal documents
    • Internal policy acknowledgements
  • Maintain a renewal/expiration tracker and key obligation summaries for leadership
  • Build practical contract summaries that show owners, deadlines, service expectations, pricing/donation-related terms where applicable, renewal windows, termination rights, and operational obligations
  • Ensure vendor and supplier agreements follow approved review and archival standards
• Procurement Agreement & Supplier Risk Support: Protect continuity through better documentation
  • Help define what documentation is required before engaging strategic vendors, suppliers, logistics providers, or recurring service providers
  • Maintain or support a vendor and contract repository with criticality notes, owner, renewal dates, obligations, escalation contacts, and risk flags
  • Review supplier and service-provider terms for hidden operational risk, including unclear scope, weak delivery commitments, missing service levels, unfavorable renewal language, unclear remedies, and jurisdiction issues
  • Support supplier risk mitigation by documenting backup suppliers, key dependencies, critical agreements, and unresolved contract exposure
• Governance & Records Management: Make everything auditable under pressure
  • Maintain governance records, resolutions, sign-offs, and decision logs in a clean, retrievable structure
  • Ensure document naming conventions, file hygiene, and access controls are consistently enforced
  • Build a system that survives turnover and prevents “lost document” crises
  • Ensure procurement and vendor decisions that carry legal or operational exposure have a clear record of request, review, approval, final document, and responsible owner
• Compliance & Risk Hygiene: Reduce repeat risk
  • Maintain a living compliance checklist (renewals, filings, required notices, internal attestations) as directed by leadership
  • Ensure correct entity naming, tax-exempt compliance language, PMA terminology, and internal language standards are applied consistently in documents and communications
  • Flag and correct risk issues early (missing signatures, missing exhibits, incorrect entity names, ambiguous scope language)
  • Escalate any request that could violate legal or ethical standards to Operations leadership immediately
  • Identify recurring procurement and contract issues, then convert them into templates, checklists, or escalation rules so the same problem does not keep returning
• External Counsel & Vendor Management: Get leverage from paid counsel and service providers
  • Manage external counsel relationships (requests, scope, deadlines, and deliverable quality)
  • Ensure counsel work products are integrated into the internal template library and records system
  • Package requests cleanly so counsel time is spent solving, not clarifying basics
  • Coordinate legal review of strategic vendor, supplier, logistics, customs, and service-provider matters when external counsel input is needed
  • Help Operations leadership evaluate counsel recommendations in plain English, with options, tradeoffs, and next steps
• Leadership & Team Building: Build a lean internal legal function
  • Coordinate with (and may manage) the Legal Lead (and future legal operations roles as needed)
  • Train internal stakeholders on how to request legal support, use templates, follow signature/archival standards, and route procurement-related agreements correctly
  • Write and maintain SOPs for recurring legal workflows, so legal work can be delegated and audited
  • Build simple playbooks for common vendor, supplier, contractor, logistics, and service-provider agreement workflows

Required Skills

• 6+ years of legal operations, contract management, paralegal management, procurement contract management, or in-house legal workflow ownership in a fast-moving environment
• Demonstrated ability to run contract workflows end-to-end (drafting support, redlines, execution, and records)
• Working familiarity with vendor, supplier, service-provider, logistics, or procurement agreements, including negotiation support, obligation tracking, and renewal control
• Strong operational mindset: prioritization, intake control, documentation standards, and follow-through
• Ability to spot practical risk in contracts and procurement workflows: unclear scope, weak service levels, missing approvals, liability exposure, poor records, and vague ownership
• Excellent written English with high precision in formatting, definitions, and version control
• Strong confidentiality discipline and access hygiene
• Strong cross-functional communication: can translate legal nuance, vendor obligations, and procurement risks into crisp internal guidance

Preferred Skills:

• Experience supporting membership-based organizations and/or tax-exempt structures
• Experience coordinating across US and Mexico operational contexts
• Experience building SOP-first legal functions (templates, checklists, training)
• Experience with manufacturing, hardware, logistics, supplier management, or safety-sensitive procurement environments
• Familiarity with PMA or alternative legal structures
• Spanish fluency
• Strong Notion proficiency for dashboards, SOPs, and knowledge management

Core Tech Stack:

• Notion: Document management, SOPs, decision logs, legal intake, vendor/contract records, dashboards, and request tracking
• Google Workspace: Docs, Drive organization, lightweight trackers
• Communications: Telegram groups, email
• E-sign and PDFs: Preparing signature packets and clean PDF exports (tool may vary)

KPIs You Will Own:

• • Standard agreement lifecycle cycle time: Median and 90th percentile business days from complete Legal intake to executed agreement filed in the approved repository
  • Intake hygiene: % of requests submitted with complete intake fields, and % acknowledged or triaged within SLA
  • Archive completeness: % of executed agreements filed with final PDF, exhibits, approvals, and owner within 48 hours
  • Template compliance: % of agreements using current approved templates or documented approved deviations
  • Procurement agreement file completeness: % of Legal-reviewed vendor/supplier/service-provider agreements with final document, owner, renewal/expiration date, and obligation summary filed within 48 hours
  • Procurement contract review quality: % of procurement-related legal reviews completed with documented risk notes, required approvals, escalation decision, and recommended next step before signature
  • Stakeholder satisfaction: Quarterly internal feedback score, plus reduction in requests delayed by missing or unclear inputs

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.