Job Overview

Our client is looking for a Simpro Systems & Trade Operations Specialist to serve as a reliable single source of truth across the business. The specialist will be responsible for optimizing system access, improving scheduling and job costing, maintaining accurate inventory and asset data, supporting multi-entity operations, and documenting critical business processes.

Schedule

Monday to Friday, 8am to 5pm Sydney time | 40 hours per week 

Responsibilities

• Access Control & Security: Audit and restructure Simpro security levels across both entities to restrict sensitive financial data based on least-privilege principles.
• Scheduling & Labour Optimization: Transition from spreadsheet scheduling to Simpro rostering, configure precise job costing (productive, unproductive, and leave time), and streamline cross-entity operations.
• Workflow Automation & Templates: Build job scripts, e-forms, customer pricing tiers, and standardized templates for quotes, recurring workflows, and hire agreements.
• Inventory & Price Book Overhaul: Clean up legacy price books/catalogues, resolve stock discrepancies, and implement strict SOPs for purchasing, stocktakes, adjustments, and min/max stock levels.
• Asset & Hire Management: Migrate ~500 hire assets into Simpro to centralize equipment scheduling, maintenance tracking, and monthly hire billing.
• Intercompany Efficiency: Optimize cross-entity workflows to reduce unnecessary intercompany transactions while maintaining financial accountability.
• SOPs & Knowledge Base: Capture tribal knowledge to create comprehensive, searchable SOPs and documentation covering Simpro processes and operational workflows.
• Continuous Improvement & Growth: Automate repetitive administrative tasks and support future tech initiatives (CRM, supplier price comparisons, tendering, and client follow-ups).

Requirements

• Proven hands-on experience with Simpro, ideally including system configuration, administration, or implementation within a multi-company or complex operational environment
• Strong understanding of Simpro permissions, scheduling, job costing, inventory, purchasing, and asset management
• Demonstrated ability to audit systems, identify data issues, and implement process improvements
• Demonstrated experience creating Standard Operating Procedures (SOPs), workflows, and process documentation
• Understanding of inventory management, purchasing, stock control, scheduling, job costing, and asset management principles
• Experience managing or cleaning large volumes of historical or legacy data is highly desirable

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.