Overview

Our client is looking for a detail-oriented HSEQ Systems & Document Control Assistant (MS Excel & SharePoint) to join their team. This role provides crucial document-control, administrative, and SharePoint support for a leading UK construction-related manufacturing and hoist supply company. You will manage business records, metadata, audit evidence, and tracking systems, enabling the HSEQ Manager to focus on compliance and strategic development.

Schedule:

• Monday to Thursday: 9:30am to 1:30pm, Friday: 9:00am to 1:00pm UK time

Responsibilities

• Upload approved HSEQ documents, forms, records and evidence to the correct SharePoint locations.
• Maintain document metadata, naming conventions, document numbers, revision/version, owner, approval status, issue date and review date.
• Maintain SharePoint libraries, lists, registers and trackers under instruction from the HSEQ Manager.
• Check for missing metadata, duplicate records, expired documents and incomplete information; complete clear administrative gaps and flag anything uncertain.
• Maintain the document issue log, send approved documents for internal acknowledgement or e-signature, record responses and chase overdue actions using the agreed process.
• File and organise audit, management-system-review, training and competence evidence; identify missing certificates or records.
• Format documents, update templates, convert files to PDF, prepare routine correspondence and assist with general HSEQ backlog reduction.
• Provide a short weekly update covering completed work, overdue items, blocked tasks and information required from the company.
• Populate approved risk-assessment templates only from information supplied by the responsible manager, clearly marked, and route them for manager and HSEQ review.

Requirements

• Experience using structured business systems to manage documents, records, workflows or data accurately.
• Strong Microsoft Word and Excel skills, including document formatting, tables, trackers, filters, formulas and accurate date handling.
• Practical SharePoint experience covering document libraries, lists, metadata, views, version history and controlled uploading.
• Clear spoken and written business English suitable for a UK workplace, including UK spelling and dd/mm/yyyy date conventions.
• Excellent attention to detail and a methodical approach, understanding the importance of document accuracy, traceability, version control and approval status.
• Able to learn organisation-specific systems, follow written processes, identify missing or conflicting information, summarise findings clearly and ask concise questions rather than guess.
• Respects authority boundaries and does not amend, approve or issue documents without instruction.
• Reliable, organised, able to work independently within agreed priorities and able to handle confidential staff, training and HSEQ records appropriately.
• Note: Previous HSEQ or ISO experience is not required. Strong systems discipline, accuracy, organisation and the ability to learn company processes are more important than sector-specific experience.

Preferred Qualifications

• Experience using electronic document-management or workflow systems with permissions, metadata, approval stages and audit trails.
• Experience using e-signature or document-acknowledgement systems.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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