Position Summary

We are looking for a highly organized Administrative Assistant to bring structure, accuracy, and consistency to a rapidly growing construction and landscaping services company. Having doubled in size over the past year, the business is entering peak season and needs dedicated administrative support.

You will work directly with the owner, taking ownership of job costing, receipt tracking, lead management, reporting, client communication, and scheduling. You will act as a central liaison between field teams, clients, bookkeepers, and leadership while helping build systems that support continued growth.

Schedule: Full-time, Monday to Friday, 8:00 AM – 5:00 PM Eastern Time

Key Responsibilities

• Job Costing: Track and apply receipts to specific jobs for accurate costing.
• Bookkeeping Support: Send receipts and financial information to the bookkeeper through QuickBooks.
• Reporting: Generate weekly reports showing billable vs. unbillable hours for field teams.
• Lead Management: Manage incoming leads, follow-ups, and lead pipelines.
• Client Communication: Handle client inquiries and correspondence professionally.
• Billing: Send invoices and billing receipts, and follow up on outstanding payments.
• Scheduling: Provide scheduling, email, and calendar management support.
• Onboarding: Assist with client onboarding and project handoffs.
• Systems: Maintain organized records within project management software and help bring structure to daily operations.

Qualifications & Requirements

• 2+ years of administrative, executive assistant, operations, or similar support experience.
• Exceptional written and verbal English communication skills with strong responsiveness.
• Proven customer service and client-facing experience.
• Strong proficiency with Microsoft Outlook and Microsoft Office.
• Experience using CRM, project management, or business management software.
• Highly organized with exceptional attention to detail.
• Comfortable working with financial records, receipts, invoices, and basic reporting.
• Ability to quickly learn new software with minimal training.
• Reliable internet connection and professional home office setup.

Preferred Qualities

• Basic accounting, bookkeeping, or job-costing experience.
• Experience in a service-based business — construction, landscaping, home services, or other field-service industries.
• Experience with QuickBooks or similar accounting software.
• Experience preparing estimates, proposals, invoices, or billing documentation.
• Comfortable working directly with business owners and taking initiative.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer:

BruntWork never charges fees for applying or any part of the hiring process—it is 100% free. If you are ever asked for payment, please stop and report it immediately through the 'Contact Us' form on our official BruntWork website.