Overview

Our client operates a boutique skincare clinic in Dublin, offering highly personalized treatments using proprietary protocols and regimens. As a solo practitioner, the owner delivers exceptional client experiences but needs support to manage backend operations and prepare for an upcoming website launch.

Job Description

You will be the operational backbone of a unique skincare practice, handling everything from client data organization to social media scheduling as the business scales. This role starts with essential administrative setup — populating client databases, organizing invoices, and creating automated communication systems — then evolves into light marketing support including content scheduling and website assistance.

You'll work independently with daily check-ins, managing tasks at your own pace while ensuring the practice runs smoothly behind the scenes. This is perfect for someone who thrives on variety, enjoys building systems from scratch, and wants flexibility in a low-pressure, high-impact role.

Schedule

• Flexible hours, approximately 20 hours per week Client Timezone: Irish Standard Time (IST) Client

Responsibilities

• Populate and maintain client database with contact information and service history for approximately 200 clients
• Organize and manage invoicing records and product expenditure tracking using existing spreadsheets
• Set up automated email responses for client bookings and communications
• Schedule and post social media content using provided materials and branding guidelines
• Assist with website updates and management following September launch
• Provide daily brief check-ins via phone or messaging to coordinate priorities
• Manage client communications through WhatsApp and email as needed
• Create simple social media posts by combining ready-made content with captions and branding
• Maintain organized systems for ongoing client management as the practice grows
• Handle general personal assistant duties as needed to support daily operations

Must-Have Requirements

• Strong administrative and data entry skills with attention to detail
• Excellent written and verbal communication abilities
• Comfortable working independently with minimal supervision
• Ability to follow brand guidelines and maintain consistent messaging
• Basic familiarity with social media platforms and content scheduling
• Reliable internet connection and ability to work flexible hours
• Proactive mindset with ability to implement and maintain organizational systems

Nice-to-Have Requirements

• Bonus if you have experience in healthcare, beauty, or wellness clinic environments
• It helps if you're familiar with email automation tools and CRM systems
• Bonus if you have basic graphic design or content creation skills
• It helps if you've supported solo entrepreneurs or small service-based businesses

Why Join This Team

• Flexible working hours that accommodate your schedule
• Variety of tasks spanning admin, marketing, and client support
• Opportunity to build systems from the ground up and see direct impact
• Low-pressure environment with realistic workload expectations
• Long-term growth potential as the business expands
• Work directly with the business owner in a collaborative, respectful partnership

Independent Contractor Perks

• Permanent Work from Home
• Immediate Hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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