Overview
Our client is looking for a bilingual Administrative Assistant to support a growing Quebec-based construction firm as they expand from three to six active projects. In this high-impact remote role, you will act as the right hand to the company administrator, organizing filing systems, managing customer lists, and building custom Excel automation and profitability dashboards. It is an ideal opportunity for a self-motivated professional who excels at establishing scalable systems and bringing operational structure to a growing business.

Schedule: Monday to Friday, 9:00 AM - 1:00 PM EST (20 hours per week)

Responsibilities

• Organize and structure all company documentation and filing systems within existing computer systems
• Create and maintain customer follow-up lists to ensure no opportunities are missed
• Develop Excel automation solutions to streamline recurring administrative tasks
• Build visual profit and performance dashboards in Excel showing customer-specific work volume and profitability
• Manage social media accounts with focus on recruitment initiatives
• Implement administrative systems that will support scaling from three to six active construction projects
• Provide general administrative support to help manage increased workload during company expansion

Requirements

• Fluency in both French and English (bilingual required)
• Strong Excel skills including formulas, automation, and data visualization
• Experience organizing and structuring business systems and documentation
• Ability to work independently with minimal supervision in a remote environment
• Comfortable working Monday to Friday, 20 hours per week in a four-hour daily block
• Excellent communication skills for professional interactions
• Nice-to-Have: Bonus if you have experience in the construction industry
• Nice-to-Have: It helps if you have social media management experience, particularly for recruitment
• Nice-to-Have: Experience creating dashboards and visual reporting tools is a plus

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note
Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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