Job Overview

Our client is looking for a detail-oriented Talent Administrator to provide administrative and process-focused support to their Talent Team. This role helps ensure that talent information, onboarding requirements, profiles, and internal records are kept accurate, complete, and up to date. This position is suited for someone who is highly organized, proactive, and comfortable working across multiple systems and administrative processes. The successful candidate will work closely with the Talent Manager and other team members, receiving initial training and oversight before transitioning into managing responsibilities independently.

Schedule:

• Monday - Friday, Business Hours AEST/AEDT Timezone, Victoria, Australia

Responsibilities:

• Coordinating administration for new talent onboarding and collecting required information and assets
• Processing updates to talent fees, bios, keynotes/topics, images, videos, and showreels
• Maintaining talent profiles and records across CRM (Dynamics), website, and internal systems
• Liaising with talent and management to chase outstanding information where required
• Maintaining internal talent documents and communicating relevant updates
• Performing general CRM data clean-up and talent administration
• Providing overflow administrative support as capacity allows

• Assisting the Talent Manager with additional administrative duties

Requirements:

• Previous experience in an administrative, operations, coordination, or virtual assistant role
• Strong attention to detail and accuracy when managing information and records
• Excellent organizational and time-management skills
• Strong written and verbal English communication skills
• Comfortable working with databases, CRMs, spreadsheets, and online systems
• Ability to manage multiple tasks and priorities while meeting deadlines
• Proactive approach to following up on outstanding information and tasks
• Ability to maintain confidentiality when handling talent and business information

• Strong computer literacy and confidence learning new systems and processes

Qualifications:

• Experience working with Microsoft Dynamics or another CRM (Desirable)
• Experience supporting onboarding or managing employee/talent records (Desirable)
• Experience working with websites or content management systems (Desirable)
• Experience handling digital assets such as images, videos, bios, and documents (Desirable)

• Previous experience supporting a talent, recruitment, entertainment, events, or professional services team (Desirable)

Working Style:

The ideal candidate should be comfortable working independently while collaborating closely with the Talent Team. Initially, the role will involve training and oversight from the team, with the expectation that the successful candidate will gradually become confident in managing their responsibilities independently. They should be comfortable asking questions when needed, taking initiative, and identifying areas where information or processes need attention.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

• Health Insurance Coverage

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.