Job Overview

A global pharmaceutical and biotech advisory firm is seeking a part-time Executive Assistant to support daily business operations. In this role, you will reconcile monthly team expenses, liaise with external accountants, and maintain accurate CRM data logs. You will also route incoming leads, track task completion across internal teams, and support process automation initiatives. This position is ideal for a proactive, organized professional with strong administrative and customer support experience.

Schedule: Mon-Fri, flexible within CET timezone (20 hours per week)

Responsibilities

• Bookkeeping & Expense Management: Reconcile monthly team expenses (e.g., travel and mileage), format reports, upload documents to banking portals, and act as the primary liaison with our external accountant.
• CRM & Data Management: Proactively manage our CRM by logging incoming emails, proposals, quotations, and client follow-ups.
• Lead Routing: Accurately assess and assign incoming leads or inquiries to the appropriate team members for qualification.
• Internal Coordination: Track ongoing tasks and ensure team accountability by prompting colleagues via group chat for updates on crucial client follow-ups.
• Customer Support: Monitor and organize customer support inquiries to ensure timely and effective resolutions.
• Process Improvement: Assist in automating administrative tasks, integrating AI chat solutions, and streamlining internal workflows.

Must-Have Requirements

• Experience: 2 to 5 years of proven experience as an Executive Assistant, Virtual Assistant, or in a similar comprehensive administrative role.
• Language: Proficient in spoken and written English (serving as the main language for all internal and external communication).
• Technical Skills: Strong familiarity with Google Workspace, CRM systems, and basic bookkeeping processes.
• Soft Skills: Highly organized, proactive, detail-oriented, and comfortable working independently without micromanagement.

Independent Contractor Perks

Permanent work from home

Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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