Overview

Our client is looking for a reliable, detail-oriented Finance & Legal Admin Assistant - AU (Xero, Clio, MS Excel) to support the principals of a Melbourne-based immigration law firm. In this key finance-focused role, you will maintain accurate Xero records, handle accounts payable and receivable, manage client disbursement schedules, and assist with monthly reconciliations. This opportunity is perfect for a process-driven professional with strong numerical and Excel skills who thrives in an independent, high-trust work environment.

Schedule:

• 10 hours per week, split across three days (Tuesday to Thursday)
• Tuesday, Wednesday and Thursday during AEST morning (9:00AM - 1:00PM)

Responsibilities

Finance & Bookkeeping (Core Focus)

• Reconcile Xero against bank accounts and update transaction records including invoices
• Maintain accounts payable and receivable ledgers
• Prepare payment schedules and supporting documentation for principal approval
• Follow up on overdue invoices and outstanding reimbursements
• Record and reconcile visa application fees and government disbursements per client matter
• Prepare and maintain disbursement schedules for active immigration files
• Assist with client billing for immigration-related charges

Monthly & Periodic Tasks

• Produce monthly financial reports against budget
• Complete month-end bank, credit card, and trust account reconciliations
• Assist with payroll preparation
• Liaise with external accountant as needed

Immigration & General Admin Support (Ad Hoc)

• Help organise client financial documentation against immigration checklists
• Support the Paralegal with Excel and numbers-based tasks
• General finance and administration tasks to reduce principal workload

Requirements

• Proficient in Microsoft Excel -- comfortable with formulas and basic data manipulation
• Hands-on experience with Xero
• Familiar with Australian bookkeeping requirements, particularly GST classification
• Strong written English -- clear, professional communication matters in this environment
• Detail-driven and process-minded -- you catch errors before they become problems
• Discreet -- you will handle sensitive personal and financial information
• Self-sufficient -- able to work through issues with the end objective in mind
• Background in business, finance, or administration preferred
• Experience using Clio preferred

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "APPLY" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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