Job Overview

Our client is seeking a highly organized and proactive Administrative Operations Assistant to support the business owner with daily administrative, operational, and executive tasks. This role is ideal for someone who can manage multiple priorities, improve processes, and help keep business operations running smoothly.

Schedule

Monday - Friday, 10:00 AM - 2:00 PM Adelaide Time (Flexible during client business hours) (20 work hours per week)

Responsibilities

• Administrative Support: Provide day-to-day administrative support, including managing calendars, scheduling meetings, organizing emails, preparing documents, and following up on tasks.
• Scheduling & Workforce Administration: Assist with staff scheduling and roster updates in FreshOps, review timesheets for accuracy, and support general workforce administration.
• Inventory & Client Administration: Help coordinate inventory orders, monitor stock levels, manage client consumable requests, and provide administrative support for client inquiries.
• Safety & Compliance Administration: Maintain and update records in the SafetyCulture platform, ensuring safety documentation and compliance records are organized and up to date.
• Documentation & Process Support: Assist in creating and updating SOPs, checklists, and operational documents to improve consistency and support daily business operations.

Requirements

• Minimum of 2 years of experience as a Virtual Assistant, Executive Assistant, or Administrative Coordinator.
• Strong organizational and time management skills.
• Professional written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and online business systems.
• Ability to work independently and manage multiple priorities.

Qualifications

• Preferred: Experience supporting service-based businesses.
• Preferred: Familiarity with FreshOps, Safety Culture, or similar operational platforms.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

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