Role Name: Executive Assistant

Schedule: Mon–Fri, 9:00 AM – 5:00 PM (or 8:00 AM – 4:00 PM)

Client Timezone: EST

Client overview

This is a fast-growing professional services and AI consulting firm operating at the intersection of technology and strategic advisory. The business works with a sophisticated client base that includes private equity firms, and its leadership team is expanding rapidly to meet growing demand. With a lean, high-performing team, the company is building out the administrative infrastructure needed to scale effectively.

Job description

You will be the operational right hand to the CEO of a forward-thinking AI consulting firm, playing a critical role in keeping leadership focused and effective. You will own the CEO's calendar and inbox end-to-end, act as a key communication bridge across executives and external stakeholders, and build the administrative foundations that enable a growing firm to run without friction. This is a full-time, fully remote role with a clear path to expanded responsibility — including potential support of the Chief AI Officer — as the company scales.

Responsibilities

• Manage and coordinate the CEO's calendar, ensuring efficient scheduling and conflict resolution
• Oversee inbox management, triaging emails and drafting responses on behalf of leadership
• Facilitate email coordination and scheduling with other executives and external stakeholders
• Provide comprehensive administrative support to ensure smooth daily operations
• Maintain organized records of meetings, action items, and follow-ups

Must-have requirements

• Proven experience supporting C-level executives in a fast-paced environment
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage competing priorities
• High level of attention to detail and discretion with confidential information
• Ability to work independently and proactively anticipate executive needs

Nice-to-have requirements

• Bonus if you have experience in a consulting, professional services, or financial services environment
• It helps if you have worked in a startup or scaling firm where processes were still being built
• Bonus if you are comfortable coordinating across multiple senior stakeholders simultaneously

Why join this team

• Fully remote role — work from anywhere while supporting a high-impact leadership team
• Full-time, stable engagement with a clear path to expanded scope and responsibility
• Direct exposure to C-suite decision-making at a fast-growing AI consulting firm
• Opportunity to build and own administrative processes from the ground up, not just follow existing ones
• Work at the intersection of AI, technology strategy, and high-level client advisory — a genuinely future-facing environment
• Grow alongside the company — with the potential to expand your remit to support additional executives as the team scales

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