Job Overview

Our client is looking for an Operations & Administration Coordinator to serve as a critical driver of the operational sustainability and scalability of their business. By taking ownership of high-volume administrative, financial, and data management tasks, you will establish reliable operational redundancy and eliminate key-person risks. Your work will directly enable leadership to transition from reactive daily operations to proactive, high-value relationship building and strategic growth.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM Sydney Time (40 hours per week)

Responsibilities

• Systematically transfer new job data between BuilderTrend and Simpro, ensuring 100% data integrity.
• Perform daily data entry for back-office records in Simpro and Xero, and organize company files within Dropbox.
• Process supplier invoices, manage expense claims, and prepare weekly remittances.
• Audit job invoices against individual projects, verify labor and material allocations, and track job profitability data.
• Proactively manage the owner's email inbox and calendar, prioritizing critical communications and scheduling meetings.
• Follow up on outstanding quotes and communicate job progress updates to builders and clients.
• Coordinate company vehicle maintenance scheduling and material delivery schedules with suppliers.
• Document existing administrative workflows and create comprehensive Standard Operating Procedures (SOPs) to build a searchable operational knowledge base.

Requirements

• Experience & Technical Skills: Proven experience in administrative support, data entry, and back-office coordination. Familiarity with job management and accounting software (experience with Simpro, Xero, and BuilderTrend is highly advantageous).
• Financial Administration: Strong financial administration skills, including processing invoices, tracking job costs, and sending remittances.
• Communication & Coordination: Excellent written and verbal communication skills for coordinating smoothly with internal teams, builders, and clients.
• Organization & Detail: Exceptional organizational skills with strict attention to detail for maintaining reliable data integrity.
• Process Documentation: Experience in creating Standard Operating Procedures (SOPs) and documenting business workflows.
• Executive Support: Ability to proactively manage email inboxes and calendars for busy executives.

Additional Expectations

• Maintain a high level of accuracy and confidentiality when handling financial and job profitability data.
• Be proactive in identifying areas for system optimization, particularly within Simpro and document management workflows.
• Engage collaboratively with the team, demonstrating a pragmatic, solution-focused, and adaptable mindset.
• Participate in weekly training and process improvement sessions to continuously enhance operations.
• Work independently to manage daily tasks while keeping the team informed of progress, bottlenecks, and critical updates.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

Important Disclaimer
BruntWork never charges any fees for applying or at any stage of the hiring process-it is 100% free. If you are ever asked to make a payment, please do not proceed and report it immediately by sending us an email.