Job Overview

Our client is looking for a highly organized Construction Administrative Assistant to serve as the backbone of daily operations for a thriving construction business. In this role, you will manage everything from customer communications to invoicing and job costing, ensuring projects run smoothly from quote to completion. You will work directly with the business owners during business hours, handling inbox management, updating their new job management system, and keeping customer relationships strong. As the company continues to grow, so will your responsibilities and hours, making this an excellent opportunity to grow with a business that values efficiency and quality service.

Client Overview

Our client is a rapidly growing skylight installation and construction company based in Perth, Western Australia. Over the past 12 months, they have expanded from a sole trader operation to a team of five, including three skilled installers and two administrative staff. They specialize in skylight installation with some carpentry work, serving the Perth market with quality craftsmanship and responsive customer service.

Schedule

• Flexible from Monday - Friday, 07:00 AM - 03:00 PM AWST (20 hours per week)

Responsibilities

• Manage day-to-day customer communications via email and phone during business hours
• Handle job costing and prepare accurate quotes for skylight and carpentry projects
• Generate and send invoices promptly to maintain healthy cash flow
• Perform data entry and keep the job management system current and accurate
• Manage the company inbox and prioritize client inquiries
• Support the migration to ServiceM8 and maintain the system once fully implemented
• Coordinate with the installation team to ensure job details are accurate and up to date
• Provide administrative support that allows the business owners to focus on growth and operations

Requirements

• Proven experience as a Virtual Assistant or in an administrative role
• Familiarity with the Australian construction industry
• Experience using ServiceM8 or similar job management systems
• Strong customer service and communication skills
• Proficiency with invoicing, job costing, and data entry
• Ability to work independently during Australian Western Standard Time business hours
• Reliable internet connection and home office setup
• Minimum 20 hours per week availability

Qualifications

• Experience with bookkeeping or financial administration
• Experience working with small to medium construction or trade businesses
• Familiarity with Australian business practices and terminology

Why Join This Team

• Work with a friendly, fast-growing family business that values quality and relationships
• Flexible schedule within business hours gives you work-life balance
• Opportunity to grow your hours and responsibilities as the company expands
• Be part of a small, supportive team where your contributions directly impact success
• Long-term role with a business committed to finding the right person, not rushing the hire
• Remote position with direct communication with business owners

Independent Contractor Perks

• Permanent work from home

• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.