Job Overview:

We are seeking two detail-oriented and highly organized Accounts Payable & Reconciliations Specialists to provide critical support to our expanding corporate accounting team.

This role has been strategically refocused to prioritize high-volume data accuracy, rigorous bank reconciliations, and foundational accounts payable workflows within a structured, deadline-driven multi-entity environment. The successful candidate will work closely with our Senior Staff Accountants to ensure financial data across all 37 properties is audit-ready and current.

Schedule: Remote, Full Time | Monday – Friday, 8:00 AM – 5:00 PM EST.

Responsibilities:

High-Volume Bank Reconciliations

• Perform accurate and timely bank reconciliations for multi-property and high-volume accounts across the portfolio.
• Investigate, track, and resolve discrepancies or variances in a proactive manner.

Detail-Oriented Data Entry & Compliance.

• Execute high-volume data entry with a meticulous eye for detail.
• Audit and verify incoming financial data to proactively identify missing items, receipts, or critical supporting documentation from properties.

Accounts Payable Adjacent Support.

• Manage foundational AP-adjacent duties to ensure vendor records, invoices, and multi-property databases remain current.
• Maintain organized accounting workflows to ensure data is strictly audit-ready at all times.

Tax Preparation Assistance.

• Assist the corporate accounting team in the preparation, updating, and maintenance of sales tax spreadsheets across various jurisdictions.

Deadline & Portfolio Management.

• Coordinate closely with Senior Staff Accountants to meet tight month-end and quarterly closing deadlines.
• Adapt to managing workflows for multiple entities/properties simultaneously without sacrificing accuracy.

Requirements:

• Accounts Payable Experience (Mandatory): Proven, foundational experience in Accounts Payable workflows is strictly required.
• Multi-Property Experience (Highly Preferred): Prior experience handling AP or reconciliations for multiple properties, hotels, or corporate entities is a huge plus. Hospitality/hotel accounting experience is highly advantageous.
• Accounting Software: Strong proficiency in corporate accounting software (direct experience with M3 accounting software is highly preferred).
• Excel Proficiency: Advanced Excel skills (spreadsheet management, formulas, data organization) are required for handling financial reporting and tax spreadsheets.
• Adaptability & Multitasking: Proven ability to manage high-volume workflows for multiple entities concurrently within a fast-paced environment.
• Meticulous Accuracy: A strong detail-oriented mindset capable of catching data omissions or administrative errors instantly.
• Communication: Excellent verbal and written English communication skills, with the ability to confidently and effectively report findings to the Senior Accounting team.
• Reliability & Alignment: Absolute commitment to working a fixed schedule aligned strictly with 8:00 AM – 5:00 PM EST business hours.

Independent Contractor Perks:

• Health Insurance
• Immediate hiring
• Permanent work from home

Note:

• Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.