Overview

Are you a process-driven professional with strong data management skills looking for a long-term remote career? Our client is looking for a highly organised and detail-oriented E-commerce Product & Purchasing Administrator to support their UK-based ironmongery and hardware business. Working across Odoo ERP and Magento, you will maintain accurate product pricing, manage stock availability, process purchase orders, and proactively resolve sales order fulfilment delays.

Schedule

• 40 hours per week, Monday to Friday, 9:00 AM to 6:00 PM with 1 hour unpaid break | U.K. Time

Responsibilities

Product Data & Pricing Management

• Maintain accurate supplier product pricing and product information within Odoo ERP
• Update Magento product pricing when supplier or internal pricing changes occur
• Ensure product information remains accurate and consistent across Odoo and Magento
• Update obsolete or discontinued products on Magento and maintain accurate product statuses
• Support the Website Product Manager with uploading new products to Magento
• Review and maintain supplier product data and pricing records

Stock Availability & Ecommerce Updates

• Update Magento stock statuses when suppliers report products as out of stock
• Revert stock statuses when products become available again
• Ensure customers receive accurate online stock availability information
• Monitor supplier stock issues and maintain accurate internal system updates
• Help minimise customer order delays caused by inaccurate stock or supplier availability data

Purchasing & Purchase Order Administration

• Create and issue purchase orders to suppliers
• Use Odoo stock management workflows to generate purchase orders when stock levels reach reorder points
• Review and verify automatically generated purchase orders before submission
• Ensure purchase orders are accurate and aligned with operational requirements
• Maintain organised purchasing records within Odoo ERP

Goods-In & Delivery Processing

• Receive supplier deliveries into Odoo using scanned delivery notes
• Verify delivery documentation against purchase orders where required
• Maintain accurate and timely goods-in records
• Escalate discrepancies, missing items, or delivery issues to the relevant teams
• Support accurate stock control by ensuring deliveries are properly receipted

Sales Order Review & Customer Support

• Review incoming sales orders for potential fulfilment delays
• Identify orders affected by stock shortages, obsolete products, supplier delays, or availability issues
• Communicate customer updates regarding potential delays when required
• Provide suitable alternatives or solutions to customers where applicable
• Coordinate with purchasing, customer service, and product teams to resolve fulfilment issues efficiently

Requirements

• Previous experience in ecommerce administration, purchasing administration, stock control, product data management, or similar operational roles
• Experience using ERP systems, stock management systems, ecommerce platforms, or order processing systems
• Experience updating ecommerce product information, pricing, and stock availability
• Experience creating and managing purchase orders
• Strong experience with Odoo ERP is highly preferred
• Strong experience with the Magento e-commerce platform is highly preferred
• Previous experience within retail, hardware, trade supplies, building products, ironmongery, or similar product-led industries is advantageous
• Experience reviewing sales orders and identifying fulfilment or stock-related issues is beneficial

Systems & Tools

• Odoo ERP
• Magento Ecommerce Platform
• Stock Management & Purchasing Systems
• Supplier Product Data & Price Lists
• Ecommerce Order Management Systems
• Spreadsheets, Shared Folders, Email, and Remote Communication Tools

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note:

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.