Job Overview

Our client is looking for a highly detailed-oriented Accounts Payable and Receivable Specialist to manage their day-to-day financial transactions, cash flow tracking, and purchasing activities. This role is responsible for purchasing needs at all locations, handling accounts payable, accounts receivable collections, and maintaining accurate financial records in QuickBooks and Bill.com systems.

The ideal candidate is organized, proactive, and experienced in managing both payables and receivables while supporting overall cash flow visibility.

Schedule

• Monday - Friday, 9:00 AM - 1:00 PM Mountain Time (20 work hours per week)
  

Responsibilities

Accounts Payable (AP)

• Collect and review all vendor invoices across multiple sites
• Accurately enter invoices into the company’s payment portal
• Record all AP entries in QuickBooks
• Update and maintain the forecasted cash flow sheet with upcoming payments
• Process payments and ensure all transactions are properly recorded
• Verify that all payments are correctly posted and reconciled in QuickBooks

Accounts Receivable (AR) & Collections

• Monitor outstanding receivables and track aging reports
• Proactively follow up on unpaid invoices
• Send payment reminders, notices, and collection communications
• Maintain accurate AR records in QuickBooks
• Escalate overdue accounts when necessary

Cash Flow & Financial Accuracy

• Maintain and update the company’s cash flow forecast
• Ensure all AP and AR activity is reflected in financial tracking tools
• Identify discrepancies and resolve data inconsistencies promptly

Purchasing & Vendor Coordination

• Manage purchasing for all company sites on a biweekly basis
• Coordinate with vendors to ensure timely delivery and correct pricing
• Maintain organized records of purchase orders and expenses

Requirements

• 2–5 years of experience in Bookkeeping, Accounts Payable (AP), Accounts Receivable (AR), or a similar accounting support role
• Proficiency in QuickBooks is required; experience with Bill.com or similar payment management software is highly preferred
• Strong understanding of accounts payable, accounts receivable, invoicing, payment processing, collections, and cash flow tracking
• Experience managing vendor invoices, purchase orders, and purchasing processes
• Proficient in Microsoft Excel or Google Sheets for financial tracking and reporting
• Excellent attention to detail with the ability to maintain accurate financial records
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines
• Effective written and verbal English communication skills
• Ability to work independently, identify discrepancies, and resolve financial issues proactively
• Experience supporting U.S.-based businesses or working with multi-site operations is an advantage

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.