Job Overview

Our client manages 80 residential and RV communities across 14 states, dedicated to providing safe, reliable housing for residents and strong returns for investors.

They are looking for a Payroll and HRIS Administrator (Paychex) to manage all payroll processes, support onboarding and offboarding workflows, and ensure accurate, timely compensation. This role maintains the integrity of time records, resolves timesheet discrepancies, and collaborates cross-functionally with HR, Accounting, and field leadership to ensure multi-location compliance and setup accuracy.

Schedule

Monday - Friday, 8:30 AM - 5:00 PM EST (40 work hours per week)

Responsibilities

• Payroll Processing: Process accurate, timely payroll for hourly, salary, and multi-location employees using Paychex/Paychex Oasis; manage manual adjustments, allocations, and bonus payouts (commissions, KPIs, etc.).
• Timesheet & Accrual Management: Review, reconcile, and approve weekly timesheets and HRIS time-off requests/accruals (vacation, sick leave); proactively resolve errors with managers and employees.
• Onboarding & Offboarding Setup: Configure new locations, divisions, and positions in PEO/payroll systems; set up split-payment templates and stipends; process final payouts and deactivate departing users.
• Reporting & Compliance: Generate GL files, payroll invoices, and monthly breakout reports for Accounting/Finance; ensure strict compliance with federal, state, and local wage-and-hour laws.
• HRIS Administration: Serve as the primary point of contact for employee HRIS troubleshooting; update employee personal profiles, direct deposit setups, and tax election changes (W-4/W2).

Requirements

• Technical Proficiency: Mastery of HRIS and payroll software (Paychex, Paychex Oasis, or Vensure preferred) and advanced Excel skills (data imports, reporting).
• Adaptability & Time Management: Ability to manage strict, shifting deadlines across multiple payroll cycles in a fast-paced environment.
• Communication & Problem-Solving: Strong cross-departmental communication skills to resolve payroll discrepancies and support field teams.
• Compliance Onboarding: Must pass a lawful background check, comply with standard company reliability benchmarks

Qualifications

• Education: High school diploma or equivalent required; Associate or Bachelor's degree in Accounting, HR, or Business preferred.
• Experience: 2+ years of dedicated payroll processing experience, ideally across multi-location structures or within PEO systems.
• Core Competencies: High organizational accuracy, strict adherence to employee data confidentiality, and a proactive approach to process improvement.

Independent Contractor Perks

• Health Insurance Coverage for eligible locations
• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.