Overview

Join a growing kitchen and bath design company servicing Westchester and Fairfield County in this dynamic, fully remote administrative role. You will play a pivotal role in streamlining daily business operations, from managing client deliverables and QuickBooks financials to supporting marketing campaigns and tracking design inventory. This is a great opportunity for an organized, proactive professional looking to grow within a creative and collaborative environment.

Schedule:

• Monday to Friday with occasional weekends as needed, still within the 40 hours/week

Responsibilities

Admin Specific Duties

• Manage and oversee daily administrative operations, including info@ email inbox, Asana Project updates, material order support, and saving
• Preparing estimates, client deliverable packages, and follow-up
• QuickBooks – entering estimates, invoices, vendor bills, updating daily bank charges, invoicing clients, sending bills, A/P and A/R reports, and credit card management
• Scheduling Showroom Meetings - coordinating showroom meetings with the designer, note-taking from meetings
• Assisting the office in a supportive capacity
• Support the VP of Operations on the Marketing Campaign
• Send out review emails, post job marketing
• Social media marketing
• Website updates
• Submission of kitchen photographs to various competitions and magazines

Design Support Specific Duties

Showroom Samples

• Work with the Project Coordinator and the VP of Operations to develop a showroom inventory tracking system
• Manage the inventory of our cabinet samples, color samples, and what is borrowed and returned (Process TBD)

Cabinet Brand Specific Duties

• Maintain and update the office on lead times, new catalog and product updates, and discontinuations
• Assist with coordinating showroom visits with all reps
• Support Lead Designer and Design Assistant with cabinet order submission, tracking, reviewing acknowledgements, and reaching out to cabinet manufacturers in a supportive capacity

Requirements

• Minimum of 2 years of experience in an administrative support role
• Proficient with computers and basic Microsoft Office programs
• Excellent time management skills to prioritize tasks and meet deadlines
• Quickbooks experience
• Cabinet design experience preferred but not required
• 2020 Cyncly software experience preferred but not required
• Canva, Wix, Asana, Slack experience helpful but not required

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.