Job Overview

Our client is seeking a highly organized, proactive, and tech-savvy Executive Assistant to support a founder operating within a fast-paced, AI-driven business environment. This is not a traditional virtual assistant role; you will become a key operational partner, combining executive support, business operations coordination, and light personal assistance. The ideal candidate is systems-oriented, technically curious, comfortable using AI tools in daily workflows, and eager to help build scalable systems in an evolving, startup-style environment.

Schedule

• Monday – Friday, 10:00 AM – 2:00 PM Eastern Time (20 hours per week)

Responsibilities

Executive & Business Operations Support

• Calendar & Communication: Manage the founder’s calendar, triaging inboxes and daily communications across internal and external stakeholders.
• Systems & SOPs: Maintain and organize operational workflows, building and updating Standard Operating Procedures (SOPs) to support growth.
• Launch & Event Coordination: Assist with webinar, event, and product launch coordination, including setup, registrant tracking, and follow-ups.
• Project Tracking: Maintain master task lists and project tracking systems, preparing agendas, summaries, and briefing documents.
• Marketing & Content Support: Coordinate with content creators and marketing support to maintain consistent production schedules; support onboarding and customer service operations.

Personal Assistance & Lifestyle Coordination

• Logistics & Scheduling: Coordinate appointments, personal scheduling, wellness, and family logistics.
• Property Coordination: Assist with oversight and communication related to short-term rental operations (Airbnb) and service providers.
• Administrative Upkeep: Coordinate bill payment reminders and handle household-related administrative tasks.

Requirements

• Communication: Strong English communication skills (written and verbal). Bilingual capability with Spanish fluency or conversational ability is highly preferred.
• Relevant Experience: Proven track record supporting a founder, executive, or entrepreneur, ideally within online businesses or membership platforms.
• AI Literacy: Comfortable using AI tools (ChatGPT, Claude, etc.) in daily workflows and a strong interest in technology and automation.
• Platform Familiarity: Ability to utilize or quickly learn:
  • Marketing/CRM: GoHighLevel (GHL), Kit (formerly ConvertKit), Bonjoro, and webinar platforms.
  • Operations: Google Workspace, WordPress, Gusto, Asana, and Canva.
• Mindset: Proactive problem-solver who thrives in fast-moving, evolving environments and handles confidential information with high integrity.

Preferred Qualifications

• Experience creating operational workflows from scratch.
• Familiarity with social media coordination or brand support.
• Background in Airbnb or short-term rental coordination.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.