Job Overview

Our client is seeking a highly skilled, system-minded AI Automation & CRM Systems Specialist to spearhead digital growth and workflow modernization across two distinct, service-based Australian businesses: an end-to-end arboriculture and tree care enterprise, and a dedicated disability support coordination service. 

This is an advanced technical position designed for an expert who can architect automated business development funnels and data pipelines rather than a traditional administrative assistant. Your primary objective is to build a scalable, "always-on" lead generation and operations architecture—leveraging cutting-edge AI lookup tools, middleware integrations, and CRM workflows to minimize manual data entries, capture new B2B accounts, and maximize cross-organizational efficiency.

Schedule

• Monday - Friday, 20 hours per week (Part-time remote engagement / 4 hours per day) Note: While daily shift times are flexible, your schedule must be consistently aligned with Australian business hours to ensure real-time collaboration, syncs, and workflow updates.

Key Responsibilities

• AI Workflow Engineering: Design, map, and deploy robust multi-step automation sequences using middleware platforms like Zapier or Make to unify operational tech across both company brands.
• Smart Stack Integration: Connect generative tools (ChatGPT / OpenAI APIs) directly into daily workflows to automate initial customer communications, categorize support requests, and generate outbound sequences.
• Lead Generation & Data Enrichment: Program and manage highly targeted outbound lists and data-scraping workflows utilizing premium intelligence tools like Clay, Apollo.io, and Instantly.
• B2B LinkedIn Campaigns: Orchestrate automated, personalized LinkedIn Sales Navigator messaging sequences to hook corporate partners, property managers, and organizational care clients.
• CRM Pipeline Architecture: Set up, customize, and manage centralized pipeline tracking dashboards within HubSpot CRM, mapping leads from cold discovery through to closed-won deals.
• Appointment Logistics: Build automated calendar scheduling routers to confirm customer consultations and coordinate internal service calendars smoothly.
• Web & Marketing Support: Execute basic web updates, maintain digital content management systems, and support optimization initiatives to elevate the online visibility of both businesses.

Skills & Experience Required

• Automation Mastery: 3+ years (5+ years highly preferred) of proven experience in AI workflow implementation, sales operations, or automated lead generation pipelines.
• Software Tool Stack Proficiency: Deep, hands-on technical proficiency with the following application combinations is required:
  • HubSpot CRM (custom views, pipelines, and native property triggers)
  • Zapier or Make (data routing, webhooks, and multi-app mapping)
  • Clay / Apollo.io / Instantly (data enrichment, lookup filtering, and cold email deliverability setups)
• LinkedIn Outreach Background: Demonstrated success setting up and monitoring non-spam outbound lead generation profiles via LinkedIn platforms.
• Operational Adaptability: Proven capability to handle contrasting operational environments—balancing the trade-based coordination needs of an environmental arborist outfit with the high-compliance framework of a disability support infrastructure.

Qualifications

• Strong analytical, data hygiene, and structural process-mapping capabilities.
• Exceptional written and verbal English communication skills suited for drafting automated outreach sequences and client touchpoints.
• Dedicated home office workstation featuring a highly secure computer and high-speed internet infrastructure capable of handling large client databases safely.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.