Job Overview

Our client is seeking a highly proactive and organized Personal Assistant with Sales Support experience to streamline executive-level operations and enhance client management. This hybrid role is primarily administrative (approximately 70%) with a strategic focus on client engagement and light sales outreach (approximately 30%). The ideal candidate acts as a "right hand" to the executive, anticipating needs, managing the professional interface with clients, and ensuring that no operational detail is overlooked.

Schedule

• Monday – Friday, 10:00 AM – 2:00 PM PST (20 hours per week)

Key Responsibilities

Executive Operations & Administration (70%)

• Calendar Mastery: Proactively manage the executive’s schedule, identifying and resolving potential conflicts before they arise.
• Financial Coordination: Prepare and send invoices, track incoming payments, and conduct professional follow-ups on outstanding balances.
• Inbox & Correspondence: Handle all client communications, ensuring timely, polished, and professional responses.
• Workflow Optimization: Identify opportunities to improve administrative efficiency and maintain accurate records of all client interactions and billing.

Client Engagement & Sales Support (30%)

• Relationship Management: Serve as a primary point of contact for clients, maintaining strong professional bonds and ensuring high satisfaction.
• Sales Outreach: Support light outbound efforts, including re-engaging previous clients and nurturing existing relationships to drive retention.
• Operational Flow: Act as the liaison between the executive and stakeholders to ensure a smooth communication flow and support business growth.

Requirements

• Proven Experience: Prior background as a Personal Assistant, Executive Assistant, or in a high-level administrative support role.
• Client-Facing Skills: Strong experience in sales, customer service, or client relationship management is preferred.
• Communication: Exceptional written and verbal English skills; confident in communicating with high-level stakeholders.
• Organizational Prowess: Ability to manage multiple priorities independently with minimal supervision and extreme attention to detail.
• Reliability: Highly dependable with a professional demeanor and the ability to handle both operational and outreach tasks with equal proficiency.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring

Note

Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.