Job Overview

Our client is seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to a busy executive within the venture capital space. This role is ideal for a tech-savvy professional who thrives in a fast-paced environment and enjoys a mix of traditional executive support and modern, AI-driven workflow optimization. You will act as a key gatekeeper and coordinator, ensuring that scheduling, lead generation, and data management operations run seamlessly for a firm that backs high-growth technology startups across Southeast Asia.

Schedule

• Monday – Friday, Flexible during Singapore business hours (20 hours per week) 

Responsibilities

• Executive Coordination: Manage a complex executive calendar, including the scheduling of high-priority meetings and the organization of detailed travel itineraries.
• Communication Management: Oversee email inbox management, ensuring all correspondence is triaged and that follow-ups are executed with professional precision.
• Founder Outreach Support: Support proactive outreach by building and maintaining targeted lead lists using Sales Navigator.
• Data Integrity: Perform accurate data entry and manage the import/export of critical information across spreadsheets and CRM systems.
• AI Integration: Utilize AI tools (e.g., ChatGPT, Claude) to automate repetitive administrative tasks and improve overall workflow efficiency.
• Record Keeping: Maintain meticulous digital records to ensure accuracy across all scheduling and data management initiatives.

Requirements

• Proven Track Record: Solid experience as a Personal Assistant or Executive Assistant, preferably supporting founders, investors, or senior leadership.
• Technical Proficiency: Strong skills in Excel and spreadsheet management for data-heavy tasks.
• Lead Gen Expertise: Hands-on experience with Sales Navigator or similar lead generation tools.
• AI Fluency: Familiarity with leveraging AI platforms (ChatGPT, Claude) to enhance productivity.
• Communication Mastery: Professional written and verbal English skills suitable for interacting with high-level investors and founders.
• Detail Orientation: Exceptional organizational skills with a focus on accuracy and follow-through.

Qualifications

• Background in startups, venture capital, or fast-moving tech environments (Highly Preferred).
• Familiarity with CRM systems and modern automation tools (Preferred).

Independent Contractor Perks

• Permanent work-from-home setup
• Immediate hiring

Note

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.